"Administrative Assistant"

Job Summary

Administrative Assistants
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
• Assist in planning department activities, manage meeting calendars, and make travel arrangements.
• Track expenses, monitor and order supplies, and schedule maintenance repairs.
• Remain knowledgeable of department policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Perform and support event planning.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Requires 3+ years of related experience.

Preferences

• Experience working for a department or team.
• Comfortable taking direction from a number of team members.
• Knowledge of basic bookkeeping practices.
• Experience with university accounting and purchasing policies and practices is preferred.

Special Instructions

Requisition Number: PRN43532B
Full Time or Part Time? Full Time
Work Schedule Summary: In-person, Monday-Friday, 8:00AM-5:00PM. Some evenings and weekends.
Department: 00999 - Lassonde Entrepreneur Institute
Location: Campus
Pay Rate Range: $25.00 - $27.50
Close Date: 12/2/2025
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/191721