Administrative Assistant

Job Summary

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities and manage meeting calendars. and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance and repair services. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Complete routine tasks under moderate supervision. This position is patient-sensitive and requires fulfillment of all associated vaccination requirements or approval for an exemption before the first day of work.

We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized in accordance with CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

Administrative Assistants, III
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance and repair services. Remain knowledgeable of group/department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members. Requires 3+ years of related experience. This is a Skilled Level position in the Support track. Job Code: SZ2733 Grade: S16

Administrative Assistants, IV
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members. Requires 5+ years of related experience. This is a Highly Skilled Level position in the Support track. Job Code: SZ2734 Grade: S18

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

• Administrative Assistants, III: Requires 3+ years of related experience.
• Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Proficiency in transitioning between various IT platforms and proficiency with the Microsoft suite, including Word, Excel (Pivot Tables), PowerPoint, Outlook, and the ability to translate data into graphic visuals, is preferred.

Special Instructions

• Requisition Number: PRN44176B
• Full Time or Part Time? Full Time
• Work Schedule Summary: Arranged with the supervisor, occasional weekend shift
• Department: 01706 - CCTS - CLINICAL TRIALS SUPPORT
• Location: Campus
• Pay Rate Range: $16.00 to $24.00
• Close Date: 4/30/2026

To apply, visit https://utah.peopleadmin.com/postings/196316