Administrative Assistant

Provides complex administrative support to a busy Pediatric Surgery practice with 14 surgeons practicing at 3 locations. Provides administrative support to a group of surgeons within the division and oversight and management of the surgeons' administrative and academic activities. This position will also be responsible for the management and creation of the division's call schedule for all of surgeons' and other providers that rotate in our division for the call and clinical assignments/duties. Attention to detail and excellent organizational skills are critical to this position.

This position is eligible for a hybrid schedule (telecommuting & in-office) after successful completion of probationary period.

Responsibilities include assisting with physician recruitment, faculty appointments, credentialing and the Retention, Promotion and Tenure process. Types and proofs correspondence, memoranda, reports and related materials. Provides additional general office support such as answering phones and responding to calls, filing copying and ordering office supplies. Administrative responsibilities for assisting, maintaining and monitoring accuracy for the Division's operating budget and capital budget. Assists with the preparation of the Divisional budget. Manages accounts payable including preparation of travel reimbursements forms credit card purchasing, processing invoices through ePR and Ushop, reconciliation of monthly management reports including reviewing expenses and accounting documents for accuracy.