Department Secretary, Exploratory Studies and Student Development

Department Secretary, Exploratory Studies and Student Development

Millersville University

Department: Exploratory Studies & Student Development Staff

Nature of Position: Permanent, Full-time

Job Summary/Basic Function

The Department Secretary serves as the office manager for the Exploratory Studies & Student Development Department. The secretary provides clerical support to all faculty and staff in and serves as the primary contact person for departmental business. There is future potential for this position to be shared with another department at the university.

Annual Salary: $36,108.00

Duties and Responsibilities

• Perform clerical work for department chair, faculty, and staff.
• Greet visitors to the programs.
• Answer and screen phone calls.
• Take and deliver phone or email messages.
• Maintain appointment and meeting schedules, calendar of events, and inventory of office supplies and equipment.
• Attend meetings as needed, type/distribute agendas and minutes, reports, proposals, and other written communication.
• Prepare faculty/staff requests, such as travel arrangements and reimbursement claims.
• Serve as department leave clerk for faculty and staff.
• Assist with execution of department events, including scheduling, catering, and A/V needs.
• Conduct on-the-job training for GAs/student workers and submit payroll as needed.
• Assist in preparing budget estimates.
• Oversee Starfish alert reporting, update schedules, as needed, and coordinate deployment of the Summer Starfish Survey for incoming freshmen.

Required Qualifications

• Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Demonstrated ability to solve problems, handle multiple complex tasks, maintain professional demeanor, maintain confidentiality, work independently, learn policies, change priorities.
• Excellent customer service, oral, written, interpersonal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Successful interview (including Word and Excel tests) and three background checks.

Preferred Qualifications

• Prior experience with college students, faculty and staff.
• Prior professional work experience in an academic setting.
• Prior experience using Banner, SAP, Cascade, Starfish, Kuali, etc.