Office Assistant / Receptionist

Department

Executive Director-Alumni Affairs - 530000

Minimum Qualifications

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

Essential Job Functions

This position serves as office support for the Alumni and Annual Giving offices. He/She serves as receptionist/administrative support. Responds to inquiries, retrieves information from online event management, creates and maintains event registration lists, iModule reporting, processing merchandise order, handles car and room reservations, make daily deposits using Cybersource reporting, credit cards, cash and checks, posts to budgets, pay invoices on both Foundation and State funds, Banner activity coding and researching, and provides other event and staff support where needed.

Preferred Qualifications

• In depth knowledge of scheduling events and calendars
• Well-versed in MS Office Suite, MS Outlook and accounting software
• Hands on experience in managing several tasks at the same time
• Functional knowledge of managing research for specific projects or on requests
• Demonstrated analytical and critical thinking skills
• Able to take initiative and execute administrative duties in a flawless manner
• Strong teamwork skills with a profound ability to work under stress
• Proficient in operating office equipment such as fax machines and photocopiers
• Passion for working in a fast paced and result oriented environment

Work Schedule/Hours

Mon-Fri, 8:00am -5:00pm Additional hours on nights and weekends for Alumni events