Question 1

What are the basic qualifications for this Administrative Assistant role at Caltech?

Accepted Answer

Candidates need a Bachelor’s degree and at least 3 years of equivalent administrative experience. Key skills include detailed organization, intermediate Excel, Microsoft Office/365, Adobe, travel coordination, strong communication, and maintaining confidentiality. Eagerness to learn new systems is essential. Explore more administration jobs for similar roles.

Question 2

What are the essential job duties as Grants Manager Assistant?

Accepted Answer

Support includes preparing proposals and budgets, monitoring sponsored research awards, handling financial reports, processing invoices and P-Card reconciliations, coordinating travel, purchasing supplies, and providing clerical support like calendar management and event organization. Backup department support and compliance with Institute policies are required. See higher ed admin jobs.

Question 3

What is the salary range and benefits for this part-time position?

Accepted Answer

Hiring range is $20.00 to $33.00 per hour, based on experience, education, and internal equity. Benefits eligible (Benefit Based) includes health, dental, vision, retirement, PTO, tuition reimbursement. Non-benefit staff get counseling and sick time. Details at Caltech benefits page.

Question 4

What documents are required to apply?

Accepted Answer

Resume and Cover Letter are required. Apply via Caltech's portal before the expiration date of April 19, 2026. Tailor to highlight grants administration and Excel skills. Use our free resume template and cover letter template for higher ed applications.

Question 5

What preferred qualifications will strengthen my application?

Accepted Answer

Preferred: Knowledge of accounting/budgets, Caltech systems, initiative for new tasks, and website design software. Experience in sponsored programs or research admin is ideal. Review how to write a winning academic CV and research jobs for tips.

Question 6

Is this position overtime eligible and what is the work schedule?

Accepted Answer

Yes, overtime eligible. Part-time at 20 hours per week, flexible under supervision of Grants and Building Manager. Focus on proactive tasks in Geological and Planetary Sciences. Check remote higher ed jobs for flexible options.

CalTech - California Institute of Technology

Pasadena, CA

"Administrative Assistant"

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