"Grant Specialist II (Hybrid/Post-Award) - Arts & Sciences"

Position Summary

Responsible for moderately complex post-award grant administration and/or broader scope and minimal supervision/oversight.

Job Description

Primary Duties & Responsibilities:

• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions and ensures that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Creates, addresses and processes correspondence of moderate complexity with granting agencies (i.e., inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents online, as needed.
• May identify and collect potential grant applications/instructions for PIs.
• May coordinate the necessary support with internal and external requests for grant-related information (i.e., current biosketches, trainee information and human/animal protocol approvals, other support).
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions
* Normal office environment.
* May travel to attend training sessions / seminars.

Physical Effort
* Typically sitting at desk or table.
* Repetitive wrist, hand or finger movement.

Equipment
* Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Relevant Experience (2 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

Preferred Qualifications:

• Knowledge of RMS (Research Management System) and SUBS.
• Knowledge of agency guidelines.

Skills:
Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft OneNote, Microsoft Teams, Microsoft Word, Oral Communications, Workday Software, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually