"RSCH ADM 3"

University of California Irvine

RSCH ADM 3

Req ID: 140458

Payroll Job Title: 006206-RSCH ADM 3

Location: Irvine, California

Organization: UCI Campus

Division: Div of Finance/ Administration

Department: Accounting & Fiscal Services

Reports to Title: 006216-CONTRACTS AND GRANTS SUPV 2

Position Type: Full Time

Salary Range Minimum: USD $71,600.00/Yr.

Salary Range Maximum: USD $127,400.00/Yr.

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them.

Working closely with campus financial management, the UCI Controller's Office is a trusted strategic partner divided into three core teams: Accounting & Fiscal Services, Procurement Services, and Financial Services. The Accounting & Fiscal Services team ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, manages contracts and grants funding at the post-award stage, and champions compliance with policies, laws, and regulations. The Procurement Services team leads through best practices in the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service. Finally, the Financial Services team provides support and resources to campus in the areas of billing, collections, payments, disbursements, loan administration, and student tax information. In all these areas, the Controller's Office is always dedicated to providing effective and efficient customer service in support of UCI's mission and goals.

The Contracts & Grants (CGA) Office has campus-wide responsibility for the administration of all federal and private contract and grant funding received by UC Irvine, which in fiscal year 2022 totaled over $500M. CGA is responsible for supporting the Irvine campus with fund setup, preparing financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash draw down, and closing out contracts and grants. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campus-wide to facilitate the management of approximately 2,500 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post-award financial management.

Your Role on the Team

Under the general direction of a Contracts and Grants Accounting Manager, independently responsible for all accounting and analytical activities for assigned contract and grant funds in Contracts and Grants Accounting (CGA) Office. Responsibilities include award setups, project allocations, financial reporting and analysis, check deposits and cash management, timely and accurate invoicing and A/R monitoring, award closeouts, data warehouse downloads, maintenance of multiple tracking mechanisms and excel spreadsheets, completion of accounting and analytical tasks with clear understanding and knowledge of the complex award processes and regulatory guidelines. Demonstrates the skill and ability to perform award administration, forecasting, evaluating, and prioritizing. Inaccurate and untimely accounting can result in a loss of substantial income to the campus.

What It Takes to be Successful

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required:

• Bachelor's degree in related area and / or equivalent experience / training

Special Conditions:

• Must be willing to work early mornings, evenings, and/or weekends as necessary.
• Must have a valid CA driver's license and participate in DMV Pull notice program
• Completes the assigned training timely, and attends training workshops to enhance current and future career development. Participates in general staff meetings, campus workshops, and conferences.