"Administrative Assistant/IEWBC (UEC)"

Administrative Assistant/IEWBC (UEC)

California State University, San Bernardino

Job no: 555143
Work type: Auxiliary
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Part Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Under the direction of the Inland Empire Women's Business Center, the Administrative Assistant will maintain internal client database system, organize and administer office activities, accommodate incoming inquiries from local entrepreneurs and the public, conduct community outreach in support of the IEWBC's goals and mission and provide event support for center.

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Part Time, Non-Benefited position through 9/29/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $18.00-$22.00 per hour.

Location: Inland Empire Women's Business Center, Temecula

Work Schedule

19 hours per week. Typically, Monday through Friday within the hours on 8AM to 5PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the IEWBC Director, the Administrative Assistant will work independently to:

• Answer phones, route calls, and take messages
• Set appointments for consultants.
• Call clients the day before their appointments to remind and confirm who they are seeing and the time and date of appointment.
• Check emails for online appointment requests
• Assist with training courses, workshops and event planning
• Updating mailing lists, internal staff databases, and statistical information
• Keeps promotional materials ready and keeps inventory of stock, placesorders and verifies receipts
• Assist in execution of traditional or digital campaigns.
• Attend outreach events including set up and break down of booths.
• Other duties as assigned.
• Some travel between sites may be required.

Minimum Qualifications

• Education: High school diploma.
• Experience: One year general office clerical work.
• Other:
  • Well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic databases and programs.
  • Ability to conduct web-based research, and use Social Media effectively.
  • Strong interpersonal and communication skills along with excellent customer service skills.
  • Must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices.
  • Must have the ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, and be accountable for work performed.
  • Must have the ability to work with diverse populations.

Preferred Qualifications

• Bilingual/Spanish a plus.

Benefits Include:

• Sick pay accrual.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance.