"ADMINISTRATIVE ASSOCIATE"

ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management

Key Roles & Responsibilities

• To coordinate programmatic activities and functions.
• To conduct special projects relating to an office's administrative operations at the direction of a superior.
• To maintain vendor relationships.
• To interface with internal and external constituencies.
• May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives.
• Typically supervises clerical/secretarial staff.
• May assist in preparation and submission of grants.
• May be responsible for equipment/furniture repair.
• May assist with grants and contracts administration.
• May prepare financial reports and analyse

Knowledge, Skills, Abilities & Work Characteristics

• Prior experience with scheduling systems or office management software, familiarity with virtual meeting platforms (Zoom, Teams), Experience in a support role is a key strength
• Previous administrative or office support experience, strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Good communication skills, both written and verbal
• Ability to handle confidential information with discretion
• Positive attitude/behavior, with demonstrated flexibility, and a willingness to learn and be a good team player.

Hourly Range: $18.35-$29.80

Qualifications

Education

• Bachelor's degree in a related field and one (1) year of related experience required
• Or an equivalent combination of relevant education and/or experience