"Administrative Associate II"

Job Description

As the first point of contact for new and prospective students and visitors, this position is responsible for greeting visitors, answering and screening calls, providing information and referrals, and scheduling appointments. The Administrative Assistant II is also responsible for receiving, sorting, and routing mail; maintaining office supplies, equipment, and reference materials, including online materials; and communicating with SSC and Campus Planning regarding building security and the care, repair, and maintenance of the N. A. Kennedy Architecture Building and the Fabrication Center.

Additional responsibilities include assisting with graduation degree audits to support student advisors; assisting directors with planning for the School of Architecture Career Fair and the Summer ACI and ARTEC Program; preparing out-of-state tuition waivers and scholarship applications, approvals, and notifications; communicating with equipment manufacturers regarding service and maintenance as needed; participating in the training and supervision of student workers; and performing other duties as requested.

Please Note: The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. Maintains office supplies and equipment.
• Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.
• Will assist with the ACI and ARTEC summer programs by working with each coordinator of the program. Will help with the School of Architecture Career Fair.
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.
• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Preferred Qualifications:

• College degree.
• Five years of related experience.

Job Posting Close Date:

03/03/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.