"Administrative Associate III"

Job Details

Job Title
Administrative Associate III

Agency
Texas A&M University - Corpus Christi

Department
College of Engineering - Computing Sciences

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

Works under general supervision and provides complex administrative support work for the CSCI Department and its academic programs - GISC and GSEN programs.

RESPONSIBILITIES

Administrative Support: 33.34%

• Assist faculty and students with paperwork for dealing with other entities on campus, such as setting up accounts, credentialing, keys, and swipe-card access.
• Course creation for GISC and GSEN programs using Banner, ARGOS, and coordinating with GISC and GSEN program coordinators for assigned class times/schedules.
• Create and maintain spreadsheets and databases to maintain a variety of fiscal, administrative, and academic records.
• Provide information regarding administrative procedures, services, or programs.
• Set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Perform other duties as assigned.

Budget and Expenses: 33.33%

• Order supplies for the department and regularly check inventory as needed.
• Maintain, dispense, and order supplies for the academic programs GISC and GSEN.
• Monitor and reconcile travel credit card transactions and procurement for GISC/GSEN faculty and students and other personnel to ensure charges are documented and posted to correct accounts.
• Serve as backup for preparation and submission of monthly procurement card reports and ad hoc travel reports.

Program Management: 33.33%

• Assist in updating course and student information in Banner with GISC/GSEN, assign classrooms in ASTRA, registration and overrides, collection of syllabi, accessing Interfolio information, reviewing department reports, adding information from ARGOS, if requested.
• Serve as a backup to provide admin support for accreditation and self-study reports for academic programs.
• Serve as a backup to support recruitment, outreach and job placement activities.

QUALIFICATIONS

• High School diploma or GED.
• Three (3) years of experience in general office, personnel operations, or related experience.
• Additional education may be considered as substitution for the minimum experience requirement:
  • Associate's degree and One (1) year of experience in general office, personnel operations, or related experience.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.) and databases.
• Analytical skills to address and resolve administrative or operational challenges
• Ability to multitask and work cooperatively with others.
• Strong interpersonal and communication skills for interacting with faculty, staff, and students.
• Planning and organization skills, prioritize responsibilities and meet deadlines
• Ability to respond to changing priorities or unexpected issues in an academic setting
• Ability to maintain discretion with sensitive information (personnel, financial, student records)

PREFERRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, or applicable field.
• Advanced MS Office skills.
• Experience in a higher education environment.
• Experience with university software such as Emburse, FAMIS/Canopy, Workday, Banner, Argos, and Interfolio.
• Knowledge of academic operations (scheduling, course management, faculty appointments)
• Familiarity with travel processes/procedures

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE: link

• Medical
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
  • Up to 83% of premium covered by the university:
    • Employee and Spouse
    • Employee and Children
    • Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.