"Administrative Associate V"

Job Details

Job Title
Administrative Associate V

Agency
Texas A&M University - Corpus Christi

Department
COEHD-Kinesiology

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

The Administrative Associate V position is responsible for overseeing the day-to-day operations of the Academic Department and providing direct administrative support to the Department Head, supports departmental faculty as required, and assists the Business Administrator in various financial processes and the scheduling and training of student workers.

RESPONSIBILITIES

Operations: 35%

• Participate in the planning and execution of administrative operations.
• Serve as office manager as necessary. Monitor office procedures.
• Develop, evaluate, and ensure adherence to office procedures.
• Coordinate the maintenance of files, records, office supplies, or equipment.
• Make recommendations for process improvements, administrative changes, or new initiatives.
• Coordinate travel arrangements and prepare itineraries.
• Coordinate meetings, seminars, and other special events and provide on-site support.
• Establish, with the help of hosting faculty, visits for potential new faculty.
• Arrange meetings and conferences.
• Maintain room schedules.
• Assist in travel arrangements for potential new faculty, guest speakers or visiting lecturers, including guest rooms, meals, transportation, and other details incidental to workshops, seminars, and program development activities.

Administrative: 35%

• Create master academic department schedule based on faculty availability, student needs and enrollment.
• Compile data collection projects as requested by department using various sources of information including faculty CV's and performance accomplishments.
• Compile and review all necessary credentialing documents of new faculty/adjuncts/teaching assistant as required by university policy.
• Research, interpret, compile, and respond to inquiries about rules, regulations, policies, and procedures.
• Monitor compliance with policies and procedures, as necessary.
• Apply management policies or operating practices.
• Develop administrative and technical procedures.

Budget: 20%

• Monitor department accounts and provide administrative support to faculty with external funding to include cash handling.
• Maintain a variety of fiscal, administrative, and academic records.
• Verify, process, and review forms to include payroll, enrollment and faculty workload reports, tables, and other documents.

Projects and Research/Other: 10%

• Perform special analyses and project summaries.
• Review documents for supervisor.
• Perform other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED
• Five (5) years of experience in general office, personnel operations, or related experience
• Additional education may be used as a substitute for the minimum experience requirement:
  • Associate's degree and Three (3) years of experience in general office, personnel operations, or related experience, OR
  • Bachelor's degree and One (1) year experience in general office, personnel operations, or related experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint/OneDrive, etc.)
• Experience in Adobe Acrobat, Emburse, Canopy/FAMIS, and Banner
• Experience in coordinating program/departmental events
• Experience in creating promotional materials for department events
• Analytical skills to address and resolve administrative or operational challenges
• Ability to multitask and work cooperatively with others.
• Strong interpersonal and communication skills for interacting with faculty, staff, and students.
• Planning and organization skills, prioritize responsibilities and meet deadlines
• Ability to respond to changing priorities or unexpected issues in an academic setting
• Ability to maintain discretion with sensitive information (personnel, financial, student records)

PREFERRED QUALIFICATIONS

• Associate's degree or higher in Business Administration, Management, or applicable field
• Experience in a higher education environment.
• Experience with the following programs: Argos, Astra, Banner, Canopy, Concur, Degree Works, Digital Measures, FAMIS, and Workday.
• Knowledge of academic operations (scheduling, course management, faculty appointments)
• Familiarity with departmental budget reports, operations, and travel process/procedures.

Salary is commensurate upon experience/education.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE: (link)

• Medical
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
  • Up to 83% of premium covered by the university:
    • Employee and Spouse
    • Employee and Children
    • Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.