"Administrative Associate"

Job Details

Administrative Associate

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $36,946 - $40,500
Vacancy Number: S02773
Competency Level: Journey
Location of Workplace: Main UNCW Campus
Home Department: English - 32211
Division:

Primary Purpose of Organizational Unit:
This position is assigned to the University of North Carolina Wilmington, Department of English and Department of History. The English department offers the Bachelor of Arts and the Master of Arts degrees in English as well as providing required instruction for both undergraduate and graduate students with other majors throughout UNCW. With its size and scope, the English department has more complex organizational structure than many within the College. The volume and diversity of work generated by the instructional, administrative, service and professional needs of faculty have required the office staff be given more duties to ensure maximum efficiency in departmental operations.
This History department offers the Bachelor of Arts and the Master of Arts degree in History. The purpose of the department is to provide each student in both degree programs with the means to achieve personal, academic, and career objectives by providing the necessary opportunities and resources to achieve those goals. In its wider mandate to serve the general student and the community, the purpose of the History department is the historical enrichment of the individual in preparation for lifelong appreciation and continuing study of history. The History department is committed to excellence in teaching, research, individual achievement, and service to local and global communities as means for accomplishing these ends. A student-centered philosophy is considered essential to the accomplishment of departmental goals, with a commitment to extensive interaction between students and faculty.

College: College
College/School Information:

University Information:
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace: Main UNCW Campus

Brief Summary of Work for this Position:
The primary purpose of this Administrative Associate position is to provide administrative support to the Department of English and the Department of History.
These duties include:

• Purchases department supplies/equipment.
• Processes travel arrangements and requests.
• Builds the department course schedule in Banner for Fall, Spring and Summer terms.
• Updates the course schedule, including: course cancelations, add/drop enrollment permissions and overrides, removing pre-reqs and concurrency as needed for registration in Banner for Fall, Spring and Summer terms.
• Provides general office support, receptionist for Department of English and Department of History and assists the department chairs.
• Supports the front desk and acts as primary point of contact for guests and visitors entering the department suite.
• Maintains department files and processes departmental electronic personnel action forms.
• Provides support for faculty searches.
• Manages keys and building access.
• Places faculty book orders.
• Coordinates departmental events.
• Coordinates processing of graduate teaching assistants credentialing and pay actions.
• In coordination with the department chair assists in office matters such as website management, coordinate cancellation of classes, maintains an updated list of advisees according to their emphasis areas and advisors, maintains files on inactive majors and graduates.
• Assists the moving service personnel with removing of office equipment to surplus or to other offices on campus.
• Assists in the supervision of student workers in coordination with the department chair.
• Assumes duties of the other office staff during their absence.

Minimum Education and Experience Requirements:
Graduation from high school; or an equivalent combination of education and experience.

Preferred Education, Knowledge, Skills & Experience:

• Strong organizational skills & self motivation.
• Experience with higher-education administrative systems (preferably Banner).
• Knowledge of purchasing, travel, and budget-related processes.
• HR/Personnel and hiring support experience.
• Experience to coordinating logistics and operations across multiple priorities.

Required Certifications or Licensures:
No Required Certifications or Licensure.

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00 am - 5:00 pm
Type of Position: Permanent
Anticipated Ending Date if Time-Limited:
Position Number: 1050
Job Posting Date: 02/09/2026
Posting Close Date: 3/2/2026
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.