Purchasing Assistant | Purchasing Department

Organization Overview

The Purchasing Department is responsible for the cost-effective and expeditious procurement of goods and services to support the scientific and administrative endeavors of The Rockefeller University. The Rockefeller University Purchasing Department, along with the Receiving and Stockroom Departments, help ensure that the equipment, supply, and service needs of the University are accomplished in a professional manner that also adheres to all legal requirements and best business practices.

Overview

The Purchasing Assistant will provide essential support to the Procurement Office in managing daily purchasing activities, ensuring prompt responses to internal and external requests. The role will also manage the Purchasing team's shared email inbox.

Responsibilities

Responsibilities include, but are not limited to:

• Monitor and follow up on open orders to ensure timely delivery and resolve issues related to pricing, quantities, or shipment status.
• Communicate with vendors regarding quotes, order confirmations, lead times, and backorders.
• Collaborate with Accounts Payable to resolve invoice discrepancies and ensure accurate payments.
• Assist with vendor onboarding, including collecting required documents such as W-9, COI, banking information, etc.
• Provide administrative and logistical support for procurement projects.

Qualifications

Required Qualifications:
High school diploma or equivalent is required. Strong written and verbal communication skills required. Additionally, the individual must demonstrate a willingness to learn procurement procedures and exhibit a collaborative, team-oriented approach.

Preferred Qualifications:
Prior purchasing or helpdesk experience. Basic understanding of purchasing terms, supplier management, and ordering procedures.

The Rockefeller University is an equal opportunity employer - veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range: Min USD $43,000.00/Yr. - Max USD $48,000.00/Yr.