"Administrative Asst II"

Job Details

San Marcos, TX

Texas State University

Administrative Asst II

Posting Number: 2026131

Location: San Marcos

Department: School of Criminal Justice and Criminology

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,262.01

Job Category: Non-Exempt

Required Qualifications:

• Must have at least a high school diploma or its equivalent
• Must have extensive knowledge of and experience with Adobe Acrobat and Microsoft Office software (including Excel, Word, PowerPoint, and Teams).

Preferred Qualifications:

• Some college education preferred, ideally in the criminology or criminal justice fields
• Demonstrated outstanding organizational skills
• Attention to detail; ability to work under minimal supervision
• Evidence of initiative and proactive approach to solving problems
• Experience with Texas State software such as Banner, GATO, LOGI, Course Leaf, Slate, and SAP;
• Experience with travel, hiring, and purchasing processes
• Experience organizing and facilitating university events
• Demonstrated ability to quickly learn new procedures and to problem-solve independently
• Excellent written and oral communication skills.

Job Description:
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Maintain graduate student tracking system
• Develop a system for keeping track of and implementing program coordination tasks
• Process Graduate College and other university administration-related forms
• Coordinate orientations, recruitment, and other graduate student activities and events; process hiring and travel for graduate students
• Maintain office supplies and equipment
• Assign office space and monitor Hill House facility
• Maintain graduate program webpages and Canvas sites
• Perform other duties as assigned by master’s and doctoral program coordinators and Director.

Additional Information to Applicants:

Job Open Date: 11/13/2025

Job Close Date: 11/24/2025

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/54969

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/54969 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.