"Administrative Budget Specialist"

Job Details

San Marcos, TX

Texas State University

Administrative Budget Specialist

Posting Number: 2025702

Location: San Marcos

Department: Student Involvement & Engagement

Recruitment Type: University-Wide Recruiting

Job Type: Full-Time

Monthly Salary: $3,901 - $4,000

Job Category: Non-Exempt

Required Qualifications:

• High school diploma or equivalent.
• Minimum of one year of experience in budget management or financial operations, preferably in a higher education setting.
• Proficiency in financial software systems, Microsoft Excel, Word, Teams and other relevant computer software programs.
• Strong analytical, organizational, and communication skills.

Preferred Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Experience with university financial systems (e.g., SAP, Banner).
• Familiarity with student affairs operations and funding models.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Experience with TXST University software and programs (SAP, People Admin, Adobe Sign)

Job Description:

The Administrative Budget Specialist in the Student Involvement and Engagement department provides comprehensive financial and administrative support for the Student Involvement and Engagement department, with a focus on budget planning, fiscal oversight, and operational efficiency. This role ensures compliance with institutional and state policies, supports strategic financial planning, and contributes to the department’s mission of enhancing student engagement and success.

Job Duties:

• Develop, monitor, and reconcile departmental and program budgets, including state, local, and auxiliary funds.
• Prepare financial reports, forecasts, and budget justifications for internal and external stakeholders.
• Manage purchasing card transactions, travel reimbursements, and procurement processes in accordance with university policies.
• Coordinate annual budget submissions and mid-year reviews in collaboration with unit leaders.
• Maintain accurate records of financial transactions and ensure timely processing of personnel change requests (PCRs).
• Serve as the primary liaison with the Division of Student Success Budget Director, Budget Office, Payroll, and Procurement Services.
• Support contract management, vendor relations, and compliance documentation.
• Assist in long-term financial planning and resource allocation aligned with divisional goals.
• Provide data analysis and recommendations to inform decision-making and improve operational efficiency.
• Participate in departmental assessment and reporting processes, including contributions to the annual report.
• Serve on division-wide committees and task forces as assigned.
• Support training and onboarding of staff on budget and administrative procedures.
• Perform other duties as assigned to support the mission of the division and university.

Additional Information to Applicants:

Job Open Date: 08/27/2025

Job Close Date:

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Quicklink: https://jobs.hr.txstate.edu/postings/54038

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/54038 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.