"Administrative Coordinator - Facilities Management"

Position Details

The College of Staten Island (CSI) is a City University of New York (CUNY) senior College organized around two academic divisions and three schools, with over 10,000 students. CSI offers a broad range of academic programs in the liberal arts and sciences, and in several professional areas. The College awards associate's, bachelor's, master's and clinical doctoral degrees, and in collaboration with The CUNY Graduate Center, numerous Ph.D. degrees. CSI's internationally recognized faculty passionately engage in scholarly and artistic activities, and together with a strong professional staff, lead students through transformational learning experiences both inside and outside of the classroom. The College is situated on a 204-acre site, has recently incorporated a residential component, and is currently engaging in capital expansion. It is a hub of intellectual and artistic activity and a community partner and source of economic impact and job creation for the greater Staten Island area.

The College's faculty, administration, and staff are committed to educational excellence as they instill in students an enduring love of learning and respect for pluralism and diversity. The College community recognizes its responsibility to strive for the common good, including an informed appreciation for the interdependence of all people, as well as providing students with the opportunities for successful future careers.

Reporting to the Confidential Executive Associate, the Administrative Coordinator:

• Serves as the primary point of contact for the Division, handling all incoming phone inquiries with professionalism and ensuring prompt resolution of questions and concerns.
• Assists in gathering content, drafting sections, coordinating submissions, formatting, and distributing the Division's quarterly newsletter to keep stakeholders informed of key updates and developments.
• Organizes and manages logistics for Division meetings, including scheduling, preparing agendas, and taking detailed meeting minutes for accurate documentation and follow-up.
• Oversees and coordinates training sessions for Federal Work Study (FWS) students, ensuring compliance with program guidelines and supporting their professional development.
• Acts as the primary requisitioner for all Trades Departments, entering, tracking, and processing requisitions through the CUNYBuy system while ensuring adherence to financial policies and procedures.
• Assists in managing timekeeping functions for over 60 staff members by processing time punches, administering annuities, calculating overtime and holiday pay, managing leave balances, and ensuring accurate and timely payroll processing.
• Utilizes the Archibus system to enter, track, and close work orders, ensuring efficient workflow and timely completion of maintenance tasks.
• Performs other duties as assigned to support the department's objectives and contribute to the Division's overall efficiency.

Qualifications

Bachelor's Degree required.

Preferred qualifications include:

• 1+ year(s) experience in budget administration, including invoice processing, expense tracking, and fiscal reporting.
• 1+ year(s) experience managing office operations, including scheduling, staff assignments, and information distribution.
• Strong written and verbal communication skills for diverse audiences.
• Ability to research, analyze, and present information using technology to support decision-making.
• Excellent organizational skills with the ability to coordinate multiple projects and meet deadlines.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management systems.

CUNY Title Overview

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY Title: Assistant to HEO

FLSA: Non-exempt

Compensation and Benefits

$47,116 - $54,934 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

How to Apply

To apply, please visit http://cuny.jobs/ and enter the Job ID# in the "What" section field. Candidates must attach a resume, cover letter, and contact information for three references (Professional or Personal) as one file.

Closing Date: September 28, 2025

Job Search Category: CUNY Job Posting: Managerial/Professional

Equal Employment Opportunity: CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 30840

Location: College of Staten Island