Administrative Coordinator I - Pediatrics Genetics

Scheduled Hours

40

Position Summary

Provides administrative assistance and office support to the Division Chief of Genetics and Genomic Medicine within the Department of Pediatrics.

Job Description

Primary Duties & Responsibilities:

• Anticipates and prepares materials needed by the Division Chief for conferences, meetings, appointments and telephone calls.
• Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar.
• Notes commitments made by Division Chief during meetings and arrangefor implementation or follow-up.
• Schedules appointments, gives information to callers and responds to callers inquires.
• Assists with faculty appointments, tenure and promotion tracking, including organization of letters, packets, and letters of recommendation.
• Provides additional administrative support for division including quarterly meetings, any catering needs, faculty travel reimbursement, professional allowance balance tracking, and other needs as they arise.
• Performs other administrative duties as assigned.

Working Conditions:

Job Location/Working Conditions
* Normal office environment
* Ability to travel to various on- and off-campus locations

Physical Effort
* Typically working at desk or table
* Repetitive wrist, hand or finger movement
* Occasional lifting (25 lbs or less)

Equipment
* Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Computer Literacy, Critical Thinking, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H