Administrative Coordinator - Mathematics, Engineering and Computer Science

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). ... The Department of Mathematics, Engineering and Computer Science at LaGuardia Community College is seeking an Administrative Coordinator. The role is a fast-paced, highly demanding position that requires strong multitasking skills and supports department operations.

Duties include:

• Coordinate scheduling and staffing for all MEC courses
• Monitor and track MEC faculty workload to ensure compliance with CUNY policies and regulations
• Coordinate all MEC faculty Multiple Positions process and ensure compliance with various CUNY rules and regulations
• Collaborate with MEC chairperson and program directors on scheduling and workload issues related to full-time and part-time faculty and staff
• Manage all course scheduling, departmental communications with various stake-holders such as chairperson, program directors, course coordinators, registrar, College Now, and ASAP
• Collects course scheduling data, prepares and distributes reports and presentations using word processing, spreadsheet, and presentation software
• Maintains MEC department scheduling records, files and forms
• Provides course scheduling information, instructions, and materials as requested by students, faculty, and other stake-holders
• Coordinate with the Registrar’s office on all MEC course scheduling logistics and classroom/space needs
• Manage departmental communications, including scheduling meetings, developing work plans, and distributing information
• Provide basic academic advising to students on course-related issues such as over-tallies, course repeats
• Perform additional related duties as assigned

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Excellent written and oral communication skills.
• Experience with data and reporting (both quantitative and qualitative written reports).
• Highly skilled in MS office (Word, Excel, Outlook, etc.) and/or ability to learn appropriate modules in the CUNYfirst system.
• Demonstrated ability to self-organize and manage multiple tasks simultaneously
• Professional experience using CourseDog scheduling software for academic or operational scheduling
• Exceptional interpersonal and organizational skills
• Strong attention to detail and commitment to accuracy in course scheduling, documentation and administrative tasks