Administrative Coordinator

The Happy OU Project team in the Jeannine Rainbolt College of Education at the University of Oklahoma (OU) - Norman Campus is pleased to invite passionate, creative, and innovative individuals with experience to oversee and coordinate a federal grant project (Happy OU Project) for Child Care Access Means Parents in School supporting low-income undergraduate student parents at OU. This position would closely collaborate with the Early Childhood Education project team and various OU and community partners from spring 2023 to summer 2026. This is a part-time position working on campus 20 hours a week for 12 months. There will be occasional travels (e.g., a meeting off campus). This is a four-year project (ending September 29, 2026), but there is a possibility for renewal.

Essential Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards.
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines.
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements.
• Collects and disseminates information for internal and external customers.
• Performs other related duties as assigned.

Job Requirements

Required Education and Experience: High School Diploma or GED, AND: 12 months office, clerical, or administrative experience

Skills: Basic math skills. Advanced computer skills with wide knowledge of business software. Proficient in Microsoft Office. Detail oriented for accuracy of data and information. Highly organized and able to handle multiple projects and deadlines.

Certifications: None

Working Conditions: Physical: Communicate effectively. Engage in repetitive motion. Environmental: Standard office environment.

Department Preferences: Have at least two years of project management and oversight in the field of education, social work, public policy, human relations, human development and family studies, psychology, management, or related field including recruitment, communication with and support for participants, project staff, and partners, data collection, project management including budget management, and report for the grant team.

Supervision: No Supervisory Duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.