"Administrative Coordinator"

Job Number: 260392

Organization: Nursing Academic Programs

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Schedule:

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Work Type: Onsite

Salary Range: Targeted salary up to $47,500, based on experience.

Benefits Provided: Yes

Required Attachments: Resume

Job Description

The Administrative Coordinator will support Skills Lab/Simulation operations within the College of Nursing at the Norman-Porter learning site. The purpose of this position is to provide the clerical/administrative support within experiential learning spaces to meet established standards.

Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards.
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Job Requirements

Required Education and Experience: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Ability to work independently and as a team player.
• Excellent interpersonal skills.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations and within deadlines.
• Ability to communicate verbally and in writing.
• Ability to complete tasks in an efficient and timely manner.
• Proficiency in managing budgets and resource allocation.
• Proficient with following regulatory standards (such as Board of Nursing and Accreditation).
• Ability to navigate across a large College of Nursing within a larger Health Campus.
• Ability to lift and move equipment, stand for prolonged periods, and bend over.
• Ability to work with files, office equipment, and lifting 20 pound equivalency.
• Ability to assist with setting up and cleaning up for events.

Certifications: None

Advertised Physical Requirements:

Physical:

• Communicate effectively.
• Engage in repetitive motion.

Environmental:

• Standard office environment.

Departmental Preferences:

• Healthcare of educational experience preferred

Supervision: Student group

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Mar 2, 2026

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