Administrative Coordinator

Job Description Summary

The Administrative Coordinator will provide high level administrative support to two Principal Investigators (PIs)/Program Directors within the Penn Vet Cancer Center and Comparative Immunotherapy Program at the School of Veterinary Medicine. We are seeking a motivated candidate who possesses the skills to interact professionally with faculty and staff, collaborators, advisory board members, regulatory authorities within the School and at the level of the federal government, and guest lecturers.

Job Responsibilities

As an integral member of the team, the Administrative Coordinator's responsibilities will include:

• Provide administrative support for 2 PIs (equal distribution of time between PIs), including calendar coordination, meeting scheduling, travel arrangements, meeting minutes, organizing meetings, and managing communications with internal committees and the external advisory board
• Coordinate schedules, travel, and accommodations for visiting faculty, escort visitors during their time on campus, and manage reimbursements for invited speakers and board members
• Assist with assembling clinical trial budgets and coordinating collaborative projects, collaborative grant proposals, and ensure clinical/collaborative projects are on track
• Maintain media presence, website, and marketing. Interact with PennVet Communications and Development Offices to build PVCC and comparative immunotherapy program awareness
• Responsible for reimbursements, purchasing, and managing all Ben Financial and Procard requests for office and lab supplies, equipment maintenance, etc.
• Provide administrative support for grant regulatory documentation, IACUCs, IBC, POAPs, communications with the FDA, and USDA
• Provide backup support for the Department of Biomedical Science administration, including assistance with faculty candidates, seminar speakers, department meetings, etc.
• Perform additional duties (administrative, financial, and operational) as assigned

Qualifications

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. A Bachelor's degree and 3-5 years of related experience are preferred. Social media and marketing skills are a plus. Solid organizational skills, as well as written and verbal communication skills, are required. Must have excellent computer skills, including Microsoft Office Suite and Adobe Acrobat. Must also have stellar customer service skills and pay meticulous attention to detail. Please submit a cover letter with your resume.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Veterinary Medicine

Pay Range

$21.15 - $27.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.