"Administrative Coordinator"

Posted: 14-Mar-26

Location: Westchester Campus

Type: Full-time

Categories: Staff/Administrative

Internal Number: R14002

The Summer University Events Intern position at Loyola Marymount University offers a unique opportunity to engage with a diverse range of summer programs hosted on campus. The office coordinates various conferences, youth camps, and events, providing essential services such as housing, meal plans, logistics, and support for all participants. This internship is designed to offer hands-on experience in event management and guest services, making it an excellent fit for students pursuing careers in higher education and student affairs. Interns will receive on-campus housing and an hourly stipend while contributing to the success of LMU's vibrant summer conference initiatives. The intern will collaborate with the University Events leadership team to ensure a seamless experience for all conference guests.

This Administrative Coordinator position is temporary. The position is anticipated to start in mid-May and is anticipated to end in early August.

Position Specific Responsibilities/Accountabilities

• Assist in training student staff and preparing for summer conference operations.
• Coordinate with maintenance and custodial services to ensure readiness of facilities.
• Support the department leadership in confirming arrangements with conference coordinators.
• Assist in maintaining accurate records and documentation for all conference operations.
• Co-supervise and evaluate student staff, providing feedback and organizing training sessions.
• Delegate tasks and foster a supportive team environment.
• Oversee all aspects of conference group check-ins and check-outs.
• Manage front desk operations and serve as the primary contact for guests' inquiries.
• Address and resolve any issues that arise during conferences, ensuring a positive guest experience.
• Maintain accurate inventory records for supplies, linens, keys, and other essential materials.
• Assist with the preparation of reports and documentation for each conference group.
• Participate in an on-call rotation to respond to emergency situations as needed.
• Perform other related duties as assigned to support the overall success of summer conference programming.

Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum 2 years supervisory office work experience in a customer service and event management setting. Previous experience in higher education event/conference technology management highly desired.
• Demonstrated knowledge in areas of: Marketing, Management, Higher Education, or any related field.
• Exemplary written and oral communication skills.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.