"Administrative & Facilities Support Assistant - Oxford Green Estate (OGE)"

Location:

Wytham Woods, Oxford, with occasional work at The Malthouse

Salary:

£32,108 - £37,338 per annum

Contract:

Full Time or 0.8 FTE (minimum), Permanent

About Us

Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

The Oxford Green Estate (OGE) team manages Wytham Woods, one of the most widely studied woodlands in the world, alongside the University’s other green assets. We support researchers, students, and external visitors by providing high-quality facilities, including lab and welfare spaces, accommodation, and seminar rooms. As part of Estates Services, we ensure that these spaces are safe, accessible, and well-maintained, enabling research and events to run smoothly.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays), with the option to purchase up to 10 extra days.
• Generous family leave schemes, including up to 26 weeks of full-pay maternity and adoption leave.
• Excellent contributory pension scheme.
• Affordable and sustainable commuting options, including cycle loan scheme and discounted bus travel.
• Access to a vibrant social, cultural, and sports community.

About the Role

As the OGE Admin & Facilities Support Assistant, you will manage administrative tasks such as emails, correspondence, bookings, and invoicing, while supporting the wider Oxford Green Estate team in the smooth running of Wytham Woods and the Wytham Chalet.

You will take ownership of building and site management, including health and safety compliance, coordinating reactive and planned maintenance, alarm testing, and liaising with contractors. You’ll also coordinate cleaning and waste contracts to ensure the site remains welcoming and safe for researchers and visitors.

This role is ideal for someone who wants more than just admin. You will help make key decisions about the use of OGE spaces, support events, welcome guests, and ensure rooms and facilities are ready. With new software and systems being introduced, your IT skills will be put to good use as you help streamline processes and keep everything running efficiently. All this while enjoying the unique experience of working in the middle of beautiful Wytham Woods.

About You

• Strong IT skills and the ability to quickly learn new systems.
• Excellent communication and organisational skills, with the ability to manage multiple priorities.
• Knowledge of health and safety requirements, including alarm testing, asbestos checks, and general site compliance.
• Confident decision-maker, proactive, and able to work independently.
• Full driving licence, as the role requires travel around the site.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Tuesday 24 March 2026.

Interviews will take place on 31 March 2026, and will be held face-to-face.