Administrative Finance Coordinator

Job Number:

260487

Organization:

Health Promotion Sciences

Job Location:

Oklahoma-Oklahoma City-Health Sciences Center

Work Schedule:

Mon - Fri 8:00 am - 5:00 pm

Work Type:

Onsite

Salary Range:

Targeted salary up to $50,300 annually, depending on experience.

Benefits Provided:

Yes

Required Attachments:

Resume, Curriculum Vitae

Job Description

Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Duties:

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Maintains budget and grant administration, Pcard management, and OU Foundation funds.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Acts as the payroll coordinator for the department or provides oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays.
• Submits all paper PAF, EPAF, EDR, travel, and PETs. Picks up pay checks as needed.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
• May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Completes new employee paperwork and ensures accuracy.
• Contacts various offices to request information as needed.
• Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
• May supervise staff employees.
• Assists with hiring, training, evaluating and delegating tasks to employees.
• Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory, personnel, office files, etc).
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education:

Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook, Excel, Word)
• Excellent Interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• Advanced computer skills with wide knowledge of business software
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications:

None

Working Conditions:

Physical:

• Sit for prolonged periods
• Communicate effectively and listen
• Ability to engage in repetitive motion

Environmental:

Standard office environment

Hiring contingent upon a Background Check?:

Yes

Special Indications:

None

Job Posting:

Mar 18, 2026

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