ADMINISTRATIVE MANAGER

Scope of Job

To provide supervision in the operation and administration of a large, complex department or business unit consisting of several administrative areas, to relieve the administrator of a large volume of complex decisions, and to plan and coordinate the activities of the unit. Responsible for managing the personnel and for the operation of a large, complex department or business unit consisting of several administrative areas and for making complex administrative decisions requiring an intimate knowledge of a wide range of regulations, policies, and procedures. Also responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University.
• Provides insight to Supervisor and users with planning ideas, resource utilization, and optimum scheduling routines, arranges best use of human and fiscal resources and carries out multiple simultaneous activities.
• Manages and participates in the development and implementation of the department goals, objectives, policies and priorities for each assigned service area; recommends, within University policy, appropriate service and staffing levels.
• Maintains departmental procedures manuals.
• Plans, directs and coordinates the department work plan; meets with staff to identify and resolve problems; assigns work activities, projects and program areas of responsibility.
• Manages fiscal activities including budget preparation and accounts including expenditure approval, procurement, reporting, budget allocation and cost analysis.
• Determines and recommends options to address budget issues.
• Analyzes data to identify areas of progress or trends; draws conclusions and develops recommendations for management consideration.
• Leads meetings addressing specific operation issues and develops recommendations and action plans towards their solution.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Participates in the resolution of operating problems.
• May plan, supervise, and schedule the work of a large staff.
• Determines work priorities, evaluates work progress, and ensures the meeting of deadlines.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Prepares or coordinates preparation of complex reports, which require significant contact with other department or outside organizations.
• Composes complex correspondence, including memorandums, meeting minutes and various reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.