Job Summary

Coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services. This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors. This position typically will advise and counsel: unit management and staff.

Responsibilities

• Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance which typically includes building access control.
• Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including initiation of related documentation and data input.
• Maintain unit administrative related policies and procedures.
• Perform other duties as assigned

Required Qualifications

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Other Required Qualifications
Current Board Certification in Psychiatry, CPR, and Licensure in the State of Georgia or eligible to obtain a license in the State of Georgia Able to stand for long periods of time (4-8 hours). Must be able to lift and carry moderate loads (25 lbs). Able to read small print clearly and discriminate colors, write legibly, hear normal sounds, receive and give verbal orders. Must be able to perform fine motor skills. Must be able operate all equipment required. Potential for exposure to hazardous and toxic substances, infectious patients, and infectious materials. Demonstrate competency in the following areas: Performance evaluation, peer review, continuing education, infection control, confidentiality, mission/vision/values, right-to-know, HIPAA, multiculturalism, rights of patients, administration, clinical records and health information, professional improvement, facilities and environment, research, teaching and publication, employee and occupational health standards, health education, rights of patients, governance, administration, quality of care provided, quality management and improvement, clinical records and health information, professional improvement, facilities, environment, and reporting abuse victims/domestic violence.

Required Experience
Six years of job related experience

Preferred Qualifications

• Coordinate travel for division, including submission of Travel Authorizations and Expense Statements
• Provide support for all internal and external meetings
• Assist with hiring and onboarding of new employees
• Document policy and process updates and provide guidance to division team members
• Data entry and administrative support for larger projects

Knowledge, Skills, & Abilities

SKILLS
This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.