Administrative Services Associate

Administrative Services Associate

Company: Ohio University

Job Location: Athens, 45701-2979

Category: Administrative Assistants

Type: Full-Time

Applications Accepted From
Public: Open to the public , AFSCME 3200 University Wide, University Wide

Special Instructions to Applicants

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and attach the following required documents when prompted:

1. A cover letter that describes your qualifications and the reasons why you are interested in the position.
2. Current resume or CV.
3. A list of at least three (3) professional references. Please provide current contact information, including an e-mail address for each reference provider.

To be considered, please submit a complete application by 11:59 p.m. EST on the close date listed below.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166980S

Job Description

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities:

• May supervise or oversee the work of student employees.
• Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge.
• Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues.
• Coordinates special events that require judgment in determining and prioritizing activities to meet desired results.
• Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues.
• Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials.
• Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms.
• Coordinates mass mailing and/or email distribution.
• Creates and oversees departmental files, databases, and reports.
• Maintains office and/or laboratory supplies and inventory.
• Maintains website.
• Sets up accounts, tracks budgets, reconciles accounting statements, and follows up on discrepancies. Prepares purchasing and accounting forms for approval. Processes expenses.

Minimum Qualifications

Knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 2 years related experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

This position will provide support to the OHIO Football program.

• Experience working in an athletic department setting or a high-demand office environment.
• Proficient in Microsoft Office Suite (primarily Word and Excel) and Outlook.
• Able to work in a complex team-oriented environment.

Department
ICA Business Administration

Pay Rate: Commensurate with experience and credentials. Hourly rate range is $14.65 - $18.68. Employees enjoy a generous benefit package such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at https://www.ohio.edu/hr/benefits/.

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

Discover the full value of joining Ohio University by clicking this link:
https://www.ohio.edu/hr/compensation/total-compensation-estimator

Job Open Date
05/11/2026

Posting Close Date
05/26/2026

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Months
12 month

Planning Unit: Intercollegiate Athletics

Work Schedule

Primary Schedule: Monday-Friday, 8am to 5pm.
Some weekend hours will be required.

Campus: Athens

Expected hours worked per week
40 hours per week

Expected duration of assignment
on-going