Administrative Services Manager

Job Details

Administrative Services Manager & Business Operations

Job No: 559149
Work Type: Management (MPP)
Location: Southern California: Long Beach
Categories: Bargaining Unit: MPP, Job Search Category/Discipline: Administrative, Appointment Type: At-Will, Time Basis: Full Time

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus-one of the largest in the CSU system-serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you'll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It's an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California's future-offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the direction of the Dean, serves as the Administrative Services Manager for the College of Business (COB). Augments the college's administrative and organizational structure by performing a number of high-level duties in fiscal management and staff and academic personnel. Exercises significant judgment in the development and implementation of administrative policies and procedures.

Key Responsibilities

• Fiscal Responsibilities - Responsible for the development and implementation of all fiscal policies and procedures in COB and university. Serves as the resource person for the department chairs and staff on fiscal management and interpretation of fiscal policies and procedures. Manage the financial affairs of the college and implement the college's resource allocation plans, including General Funds, Continuing Education Funds, Lottery, Instructional Related Activities, Course Fees, External Revenue, Research and LB Foundation Funds, and other sources of revenue.
• Human Resource Management Responsibilities - Responsible for staff recruitment, hiring, training, and performance evaluation processes. Manage faculty, staff and administrator position allocation. Provide assistance and guidelines in tenure-track faculty recruitment processes. Review all hiring paperwork in accordance with campus search protocol.
• Enrollment Planning and Management - Work with the Associate Dean to meet college's enrollment targets set by the Division and manage faculty allocations to achieve college's targets within the available resources. Work with department chairs and Director of CBA Student Success Center on the numbers of class sections and monitor class sizes.
• Instructional Technology and Facilities Management - Oversee Director of IT on special projects regarding building and classroom upgrades. Submit SEF - Tech proposal for college and identifies instructional technology needs for college.

Department

COB Administration

Duration of Appointment

This is a regular, at-will position.

Classification

Administrator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for this position is $110,000 - $120,000 per year commensurate with candidate's education, experience, skills, and training.
• CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $100,068 - $150,108 per year.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Knowledge, Skills, and Abilities

The ideal candidate demonstrates strong knowledge and experience in analyzing financial, human resources, and enrollment data from multiple sources, interpreting information to make sound recommendations, and implementing necessary changes. They possess a solid understanding of financial operating procedures, including budgeting, accounts payable and receivable, purchasing, travel, facilities, telecommunications, grants, self-support programs, external funds, and reimbursements, as well as collective bargaining agreements and related policies to effectively advise the Dean. This individual is proficient in financial software and Microsoft Office, with advanced Excel skills to create complex spreadsheets, conduct detailed analyses, and prepare clear, comprehensive financial reports for college leadership and the Provost's Office. They communicate financial information effectively to diverse audiences, maintain strong working relationships across the campus community, take initiative in a fast-paced environment, and work collaboratively with faculty, staff, and students to support and promote student success initiatives, all while applying sound general accounting and budget control principles.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

1. Equivalent to a bachelor's degree and 5 years required. Master degree preferred.
2. Five years of working experience with budgets, financial and position analysis required in developing budgets, formulating complex spreadsheets, researching and analyzing data, and problem solving.
3. Three years of HR experience in faculty workload, faculty assigned time, lecturer contracts, lecturer entitlement, additional employment, tenure-track faculty and staff recruitment, staff training and relationships, and student worker hiring including graduate assistants, instructional student assistants, and federal work study students.
4. Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures.
5. Experience in degree program budget development and revenue analysis.
6. Enrollment management experience preferred.

Application Procedures

Click "Apply Now" to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Conflict of Interest: The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.