"Administrative Specialist III - Early College Programs"

Job Details

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Type of Position: Clerical

Workstudy Position: No

Job Type: Regular

Work Shift: Day Shift (United States of America)

Sponsorship Available: No

Institution Name: University of Arkansas at Fort Smith

Department: Western AR Area Technical Center

Summary of Job Duties

Manage the day-to-day operation of the WATC office by providing technical support, general administrative support, and clerical support functions for the Western Arkansas Technical Center and Early College Programs. Works in tandem with the other WATC staff to accomplish departmental goals and to provide support for the director, program coordinator, and program faculty as well as staff at the Peak Innovation Center. This position reports to the Executive Director of Early College Programs. Background and child maltreatment central registry checks are required. This position is a twelve month assignment.

Qualifications

Education & Work Experience: This position requires a high school diploma or its equivalent plus three or more years of general administrative experience. Other job related education and/or experience may be substituted for part of these requirements. An associate degree is preferred.

Essential Duties and Responsibilities:

• Performs all phases of reception and clerical duties for the department and for the executive director, including answering phones, greet, direct and provide general information for employees and visitors, typing of documents, student files. This includes assistance in answering phones and greeting visitors at the Peak Innovation Center.
• Coordinate all purchases and tracking for required instructional and administrative supplies as well as purchases for student licensures.
• Responsible for a variety of assigned reports, projects, and documentation included in the taking and recording of student attendance and maintains staff calendars. This includes managing daily records of student arrival/departure.
• Performs data entry and updates concurrent student records in appropriate databases.
• Responsible for entering mileage and travel needs for faculty, staff and students.
• Organize details for staff meetings, programs, and other events by arranging times and facilities.

Other Duties and Responsibilities:

• Other duties as assigned.

Employees Supervised: None.

Other Knowledge, Skills, and Abilities:

• Knowledge of the basic policies of the university and student conduct.
• Problem solving – Ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully.
• Interpersonal skills – Ability to maintain confidential information with absolute discretion in all matters including staff, student grades, attendance, and discipline.
• Ability to remain open to other’s ideas and try new things.
• Communication Skills – Ability to write and speak clearly and persuasively... Requires STRONG attention to detail.
• Planning/Organizing – Ability to prioritize and plan work activities...
• Adaptability – Ability to adapt to changes...
• Dependability – Ability to arrive at work on time...

Additional Information:

Working Relationships: Has frequent contact with faculty, staff, students, regional school districts, and vendors.

Special Job Dimensions: Work performed primarily in an office setting and is located at the Peak Innovation Center. Occasional travel required. Occasional lifting of up to 40 pounds. Occasional overtime required.

Background Check Requirements: Criminal Background Check, Child Maltreatment Central Registry Check, and Training as a Mandated Reporter for Child Maltreatment.

Salary Information: $31,315

Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Pre-employment Screening Requirements: Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Benefits Eligible: Yes