Administrative Specialist

amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment: Regular Full-Time

Work Location: Murray, KY

Employment Term: 12 Months

Position Type: Staff - Non-Exempt (Hourly)

Department: Teacher Education Services

Summary of Job Duties and Responsibilities

Administrative support and data maintenance. Provides essential services to TES regarding processing undergraduate and graduate student's information and documents in relation to certifications, endorsements, and rank changes through approved programs.

• Enter accurate records of admission and exit information for undergraduate and graduate students who are participating in EPSB approved educator preparation programs.
• Review the yearly Admission & Exit report for accuracy and completeness before submitting to the state.
• Verify students have met coursework and assessment requirements prior to issuing a recommendation to the state for the student's certification, endorsement, or rank change.
• Maintain a complete record of recommendations, denials, and additional information for each student enrolled in an approved program and use these records to pull reports together as needed for TES.
• Generate early notification letters for undergraduate students who are pending graduation and have successfully completed the student teaching program.
• Review weekly PRAXIS score reports sent to the University on behalf of students to denote which undergraduate and graduate students have met the assessment requirements for the program.
• Assist the Director of TES as needed to gather information, pull records, and generate reports.
• Collaborate with coworkers to update and maintain a digital database central to the success of TES.
• Other duties as assigned.

Minimum Education Requirements

• Two years of college.

Minimum Experience and Skill Requirements

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction of supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multitask.

Posting Date: 09/29/2026

Closing Date: 10/13/2026

Open Until Filled: No

Hourly Rate/Annual Salary: $15.95 (Additional pay dependent upon qualifications)

Staff Grade: 104

Work Hours:

• Normal working hours.

Physical Demands:

• Normal for office environment.

Organization

For 100 years Murray State University has served students from the region, the nation and the world. Founded in 1922, the University has grown from an enrollment of 202 students to 9,500 today. Murray State blends educational opportunities found at research institutions with collaborative interactions among students, faculty and staff found at smaller universities. Students receive personalized attention from supportive faculty and staff as the University offers a 16:1 student-to-faculty ratio.

Murray State University places our highest priority on student learning and excellent teaching, blending the range of educational opportunities often experienced at research institutions with the nurturing student-teacher interactions usually found at smaller universities. Murray State embraces diversity in the workplace and values attracting, developing and maintaining a diverse, high-quality faculty, staff, and student body. The University endeavors to create and promote a culturally diverse community to be accepting of and sensitive to diversity in its many varied forms. Murray State has been continuously accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) since 1928.

Recent Accolades:

• U.S. News & World Report (32 consecutive years as a top-tier university) and top 10 in south region for Top Public Schools, Best Value and Best College for Veterans
• Washington Monthly Best Bang for the Buck
• G.I. Jobs Military Friendly School
• Forbes Best Employers List

Located in the west Kentucky region, Murray State is a public, comprehensive University with four colleges (business; science, engineering and technology; humanities and fine arts; education and human services) and two schools (agriculture; nursing and health professions). The University's 236-acre main campus is located in Murray, Kentucky and offers undergraduate, graduate, and doctoral programs, professional instruction, as well as continuing education programs. Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, paid holidays, vacation and sick time, as well as many other benefit offerings.

The city of Murray, located in Calloway County, offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis.