"Administrative Support Assistant"

Administrative Support Assistant

Company: Auburn University

Job Location: Auburn University, 36849-5207

Category: Administrative Assistants

Type: Full-Time

Requisition Number: S4704P

Home Org Name: Admin-Science & Math

Division Name: College of Sciences & Math

Job Class Code: DA01A/B

Appointment Status: Full-time

Limited Term: Yes

Limited Term Length: This position is for two years. It may be renewed based on need, performance, and the availability of funding.

Job Summary

Join COSAM and Make a Meaningful Impact! The College of Sciences and Mathematics (COSAM) at Auburn University is seeking a dedicated Administrative Support Assistant to join our Office of the Associate Dean of Academic Affairs. This vital role will provide key support to the Auburn Rural Medicine Program and the Office of the Associate Dean for Academic Affairs, helping advance COSAM's mission of academic excellence and community engagement. This a limited-term position (2 years) that is renewable based on need, performance, and the availability of funding.

Essential Functions

• Assisting Rural Medicine Program students with pre-matriculation and registration related processes and requirements.
• Coordinating and executing Rural Medicine Program events such as the Orientation, Cohort Welcome Dinner, Spring Banquet, White Coat Ceremony, regular program meetings, shadowing activities, and student conference travel and field trips.
• Supporting data collection and reporting efforts for the Rural Medicine Program, including distributing student surveys, compiling response, and preparing summary reports for internal use.
• Assisting with outreach and recruitment efforts for the Rural Medicine Program by maintaining digital signage and communications, including social media, promotional flyers, and informational materials.
• Providing basic administrative assistance to the ADAA Office on tasks as needed.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Minimum Qualifications

Candidates will be assigned job levels based on qualifications.

Level I: High school diploma

Level II: High school diploma and 2 years of related experience in clerical support services.

Degrees may substitute for years of experience.

Minimum Skills and Abilities

• Excellent written and interpersonal communication skills
• Proficiency with Microsoft Office
• Excellent organization and time management skills
• Ability to manage multiple tasks and deadlines

Desired Qualifications

• Bachelor's degree in Business Administration, Communication, Public Services, General Studies, Interdisciplinary Studies, or a related field.
• Experience working in Higher Education, preferably in an Academic Unit
• Experience with online forms and survey tools (e.g. Smartsheet, Qualtrics), digital calendars, and Banner.
• Experience in event logistics and coordination
• Strong attention to detail and follow through on tasks independently

Salary Range: $15.00/hr - $18.79/hr

Job Category: Administrative

City position is located in: Auburn

State position is located: Alabama