"Staff Assistant"

Position Summary

Rutgers, The State University of New Jersey is seeking a Staff Assistant in the Rutgers School of Dental Medicine, Diagnostic Sciences Department. The Staff Assistant performs a wide variety of administrative and support services within a section, division, or department. This role also includes assisting with the planning and support of program activities, as well as the coordination of office operations.

Key Duties

• Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
• Maintains all corporate compliance and credentialing information for both faculty and staff.
• Screens calls and provides information in accordance with organizational policy.
• Provides administrative support for the New Jersey Diagnostic Service (Biopsy Service).
• Responsible for monitoring and maintaining inventory of necessary supplies for the faculty and staff of the Diagnostic Sciences Department.
• Coordinates meetings, conferences and room facilities for courses and/or presentations.
• Responsible for maintaining room schedule for Chairman's Suite Conference Rooms.
• Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
• Develops and implements controls for work assignments under the direction of the Program Administrator.

Minimum Education and Experience

Bachelor's Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a relevant field, plus one (1) year of professional level experience in a business office, government agency, or university setting. Equivalent experience, education and/or training may be substituted for the education requirements.

Physical Demands and Work Environment

PHYSICAL DEMANDS: Standing, sitting, walking, bending and talking or hearing.

WORK ENVIRONMENT: Clinic operation. Moderate noise.