"Administrative Support Assistant II"

Administrative Support Assistant II

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Administrative Assistants

Type:
Full-Time

Posting Number: req25125

Department: CCC Admin

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The Campus Community Connections (CCC) Operations Assistant (Administrative Support Assistant II) is essential for maintaining the division's administrative and operational efficiency. This role involves managing schedules, assisting facilities and technology, and supporting the Executive Director with administrative duties, helping create a well-organized and productive workplace for all staff.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Duties and Responsibilities:

Scheduling and Meeting Management:
* Manage the master calendar and schedule for all division-wide staff meetings and staff events.
* Coordinate and schedule meetings, appointments, and travel arrangements for the Executive Director and, on occasion, the CCC leadership team.
* Record and distribute comprehensive meeting notes for meetings that include the CCC leadership team, community groups, and special event planning.
* Manage the Trellis events platform for special events, covering tasks like registration, QR codes, scheduling, email communication, and list management.

Building and Facilities Management:
* Serve as the secondary building manager, assisting with general upkeep and operational needs of the Dr. MLK Jr. Building.
* Manage building access and access levels for the Dr. MLK Jr. Building when building manager is not available.
* Act as the secondary point of contact for facilities management, collaborating on construction, maintenance, and design schedules to minimize disruption and ensure project timelines are met.

Technology Management:
* Manage and troubleshoot conference room technology, including A/V equipment and video conferencing systems, to ensure seamless presentations and meetings.
* Assist with posting and ideation for social media content.

Administrative and Financial Support:
* Help the CCC leadership team submit P-card receipts and purchase office equipment and furniture.
* Develop and implement efficient office procedures and guidelines to streamline administrative processes.
* Coordinate with IT to troubleshoot issues with department computers and printer.
* Manage golf cart pick-up, drop-off, and usage schedule.
* Ability to independently handle multiple work unit priorities and projects.
* Strong verbal and written communications skills.
* Demonstrated excellence in interpersonal skills to provide quality customer service, and ability to interact with a wide variety of stakeholders, including students, guests, and persons associated with the University community and the CCC division.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of related work experience or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade 4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC2

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates
Thomas Harris,
tharris1@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.