"Administrative Support Assistant III"

Administrative Support Assistant III

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Administrative Assistants

Type:
Adjunct/Part-Time

Posting Number: req25434

Department: College of Nursing

Location: Tucson Campus

Address: 1305 N. Martin Ave, Tucson, AZ 85721 USA

Position Highlights

The Administrative Support Assistant will perform varied advanced secretarial and administrative work unique to the CON simulation team requiring initiative and independent judgment. The Administrative Assistant will collaborate with the simulation team across locations and report to the Simulation Director. Keep official records and recommend improvements to administrative processes. This work also requires use of business vocabulary, tact, discretion and judgment.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Scheduling and Preparation:

• Schedules simulation-based education activities according to site specific needs using a variety of forms and technology.
• Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Plans and arranges meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.

Resource Management and Acquisition:

• Maintains and reconciles supply and resource inventories.
• Maintains equipment preventative maintenance and repair records.
• Monitors expenditures and performs simple analysis on accounts.
• Prepares both special and recurring reports for supervisor and authorizes payments within prescribed limits.
• Communicates with vendors and obtains quotes.
• Collaborates with business office to obtain purchase orders and reconcile purchases.

Data Collection and Reports:

• Gathers, organizes and maintains operations data across sites that are needed to inform ongoing improvements.
• Researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisor's general direction; selects relevant information from a variety of sources.

Document and Resource Production:

• Produces and maintains simulation-based education documents (operator guides, faculty development items, durable and consumable resources inventory spreadsheets, etc.)
• Prints and laminates mediation bar code labels, equipment use guides, and other items frequently reused during simulation-based learning activities at multiple sites.
• Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.

Other:

• Performs a variety of administrative and/or secretarial support activities for supervisor such as composing replies to correspondence, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.
• Implements new policies, procedures or practices impacted by decisions made by supervisor at meetings and conferences.
• Serves as liaison to faculty, staff, students, alumni, outside agencies and the public concerning information, marketing, tours, and other events.
• Serves as public relations point of contact for SILC and works with Development Specialists to support acquisition of new resources.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting/budgeting procedures.
• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining good working relationships.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in basic math.
• Skill in the use of personal computer/software.
• Ability to problem solve and make decisions.
• Ability to effectively communicate

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High School diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• One (1) or more years of experience working in a healthcare or healthcare education related environment .

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: 0.50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade 5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates
Janine Hinton I hintonje@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter