"Administrative Support Coordinator"

Administrative Support Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Business and Financial Services

Type: Full-Time

Job Number: 252491

Organization: Enterprise Risk Management

Schedule: Work Schedule: Monday - Friday, 8:00 am to 5:00 pm

Work Type: Onsite

Salary Range: Targeted salary: $43,700 annually, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

The Office of Enterprise Risk Management is seeking an Admin Support Coordinator to support its Norman office.

Essential Duties:

• Oversees and provides professional administrative support, financial management and budget planning for the department.
• Performs administrative support-oriented job duties such as file maintenance, preparing letters and reports, scheduling meetings, proofreading documents, and maintaining office supply inventory.
• Oversees initial communication with University departments and outside parties, including in person, by phone, and central email inbox, and directs to appropriate staff as needed.
• Supports work for active claims, youth programs, and travel registration as directed.
• Sends initial ERM emails to employees registered in the International Travel Registry.
• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
• Submits all paper PAF, EPAF, EDR, travel, and PETs.
• Update time supervisor approver in PeopleSoft, assign required trainings, and run reports.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics.
• Coordinates and executes department events.
• May maintain budget and grant administration, account reconciliation, P-card management, and OU Foundation funds.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Ability to use a computer and calculator
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented
• Ability to multitask, be organized, and self-motivated
• Ability to communicate verbally and in writing
• Basic math skills

Certifications: None

Advertised Physical Requirements:

Physical:

• Sit for prolonged periods
• Use of a computer
• Manual dexterity
• Communicate effectively
• Engage in repetitive motion

Environmental:

• Standard Office Environment

Supervision: No Supervisory Duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Nov 7, 2025