"Administrative Support Officer"

Administrative Support Officer

Location: Wellington Square, Oxford, OX1 2JD

Salary: £32,108 - £37,338 per annum

Contract: Full Time, Permanent

About Us

Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

The Governance team within Planning and Council Secretariat is responsible for supporting and advising on the University’s central governance: Council, Congregation, the maintenance of the University’s legislation, and certain of Council’s committees, including the Planning and Resource Allocation Committee, the Finance Committee, and their subcommittees.

What We Offer

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The Administrative Support Officer (Planning and Council Secretariat) role provides an excellent opportunity for an individual interested in starting or developing a career in university administration to gain experience as part of the team whose responsibility encompasses the breadth of the University’s activity.

You will provide high-quality administrative support to the Governance team, helping to ensure the smooth operation of the University’s central governance structures. This includes supporting Council, its committees, and Congregation, and acting as a key point of contact for colleagues across the team.

Your initial role will provide general administrative support to the Governance team within PACS, in particular in relation to Council and its main committees and web support, being the first port of call for those in the Governance team. You will also provide specialist support for the administration and management of Congregation membership including determining eligibility based on set criteria.

Working collaboratively with colleagues across PACS and the wider University, you will develop a strong understanding of governance processes and administrative systems. As your experience grows, there will be opportunities to broaden your involvement across the section, gaining exposure to a wide range of planning and governance activity and supporting the work of one of the world’s leading universities.

About You

• Experience providing administrative support in a busy office environment, with the ability to manage competing priorities effectively.
• Highly organised and detail-focused, with strong written communication skills and the ability to maintain accurate records.
• Comfortable using digital systems and databases, and willing to learn new processes and technologies.
• Enjoy working collaboratively and can build positive working relationships with colleagues at all levels.
• Approach your work with professionalism, discretion, and a commitment to delivering a reliable and high-quality service.

Sponsorship and Right To Work

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Friday 27 February 2026.

Interviews will take place on Wednesday 11 March 2026 and will be held face-to-face.

184480 Administrative Support Officer JD.pdf