"Administrative Support Specialist"

Job Details

Position Information

Position Title: Administrative Support Specialist

Working Title: Administrative Support Specialist

Position Number: 001163

Full-time or Part-time: Full Time

Time Limited Position: No

Number of Vacancies: 1

Department: Cape Fear Valley School of Nursing

Posting Number: 0402583

SHRA/EHRA: SHRA

Job Category: Clerical and Secretarial

Hiring Range: $34,602.00 - $45,748.00

Overall Position Competency: Advanced

Primary Purpose of the Organization:

The mission of the School of Nursing at Fayetteville State University (FSU) is to educate a diverse population in southeastern North Carolina and beyond to be culturally competent, ethical, and caring nurses for a global society. Nursing is a discipline that builds on knowledge from nursing theory; the natural, social, and applied sciences; and the humanities. The School of Nursing is committed to educating graduates who will provide evidence-based and patient-centered care. The faculty value the systematic and purposeful application of the nursing process to promote the optimal health of clients throughout the life cycle and in various settings. The School of Nursing strives to produce graduates who appreciate lifelong learning and are contributing members to the profession of nursing, the community, and society.

Primary Purpose of the Position:

The position serves as the key administrative support in the Office of the Associate Dean of the School of Nursing. primary purpose of this position is to provide budget and administrative support to the Associate Dean and the School of Nursing as whole. The School of Nursing is comprised of 3 unique programs (prelicensure, RN-BSN, and MSN ). This position serves as internal and external public contact for the School of Nursing and requires contact with the chairs, staff, faculty, students, and other university personnel. Work ranges from budget and accounting support assignments to performance of administrative duties involving decision making and judgment. This position performs functions of the School of Nursing Associate Dean’s Office to include personnel administration, office coordination, and budget management and monitoring. Considering the high volume of work and wide range of matters that are handled in the office of the Associate Dean and School of Nursing, this position requires a highly skilled, experienced, trustworthy, and knowledgeable staff member. She/he will be expected to act on behalf of the Associate Dean concerning routine office operations. Responsibilities include but are not limited to overseeing department full time faculty, and adjunct contracts. In this role, employee may supervise work study students

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Knowledge skills and abilities:

Verbal Communication—Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.

Written Communication—Composes written communication with guidance using standard formats, Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.

Work Coordination—Plans and facilitates the support activities of an office or work unit; coordinates with other to complete tasks.

Problem Solving—Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for the problem resolutions based on delegated authority from supervisor.

Program Knowledge—Understands programs and services to apply this knowledge in problem solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices or departments.

Information and Records Administration—Records, complies and summarizes data using established format. Complies and organizes information from different sources to develop data and reports.

Preferred Qualifications:

• Bachelor’s degree or
• Extensive work experience in administrative support role

Special Instructions to Applicants:

Notice to Applicants:

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.” Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

Closing Date: 11/23/2025

Open Until Filled: No

Other Information:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement:

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity,sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement:

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Quick Link https://jobs.uncfsu.edu/postings/27959

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many years of administrative/office management experience do you have?
   • 0-1 Year
   • 2 - 3 Years
   • 3 - 5 Years
   • 5 Years or more
2. * Please describe your knowledge and experience in the areas of budgeting, project management and office coordination.
   (Open Ended Question)

Optional & Required Documents

Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae

Optional Documents

1. Other Document