"Admission Specialist"

About Oakton College:

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Job Description:

Basic Function and Responsibility:

Under general supervision of the Admission Manager, organize and implement recruitment outreach activities. Create and expand the awareness about Oakton's offerings within the community and local high schools and community-based organizations; provide information, advise, and counsel new and prospective students and their families regarding admission to the college and educational options available to them. Assist with web content, communications, and general recruitment data analysis.

Characteristic Duties and Responsibilities:

• Provide assistance and advice to prospective students regarding the college's application procedure, policies, requirements, deadlines and programs in person, via phone, mail or electronic communication.
• Plan, organize and implement recruitment, orientation, and retention events both on and off campus for community members, business contacts, prospective traditional age and adult students, and minority groups.
• Represent the College at business, community, career centers, high school fairs and special events.
• Assist in the development of annual recruitment plans, which includes specific and measurable objectives, strategies, specific target populations, time lines, and evaluation methods. Prepare recruitment reports.
• Provide admission advising to prospective students through individual and group methods.
• Train, schedule and oversee student employee(s).
• Coordinate tours, workshops, and presentations about the College for groups of prospective students, families, counselors, and community members.
• Develop procedures to communicate with and provide ongoing information to prospective students.
• In conjunction with the college's division offices, deans, and departments, develop, implement and evaluate activities and programs that create and expand awareness of the college and its programs to targeted populations.
• Coordinate and develop recruitment materials.
• Provide high quality service in all interaction with outreach contacts including but not limited to high school counselors, teachers and directors, college faculty, staff and administrators, prospective students, and community members.
• Participate in Enrollment Center cross training activities to develop knowledge in other functional student affairs areas in order to provide integrated and comprehensive information to students, staff, and community. Provide excellent customer service.
• As directed, provide Admissions services in the Enrollment Center.
• Coordinate on-site testing program for participating public high schools.
• Respond to inquiries via Oakton's on-line inquiry system.
• Perform other job-related duties as assigned.

Supervision Received:

Functional supervision is received from the Admission Manager. Administrative supervision is received from the Director of Admission and Equity Outreach.

Supervision Exercised:

General supervision is exercised over one or more student employees.

Requirements:

Qualifications and Working Conditions:

• Bachelor's degree or an equivalent combination of education and experience from which comparable skills and abilities can be obtained is required.
• Two years working experience in college admissions or a related field requiring similar communication and customer service skills are required.
• The ability to communicate college programs and services through group or one-on-one presentations and to explain college policies and/or practices clearly, both orally and in writing, is required.
• Will require the ability to concentrate on detailed work and work on multiple projects at one time.
• The ability to enter, retrieve and manipulate data on a computer is required. Experience with Ellucian Banner student information system preferred.
• Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is generally sedentary in nature. Little or no exposure to adverse working conditions.
• Bi-lingual language skills preferred

Additional Information:

Hours: Monday - Friday 12:15pm - 5:15pm (25 hours per week) Ability to work flexible hours at both the Skokie and Des Plaines campuses including some evening hours consistent with student needs.

Salary: $25.79

Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.

For information regarding employment eligibility, please visit our employment at Oakton web page.

Equal Opportunity Employer

Application Instructions:

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton College does not utilize E-Verify for employment eligibility verification.