"Admissions and Events Coordinator"

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Admissions and Events Coordinator

Job Profile Title

Academic Coordinator

Job Description Summary

Working in close collaboration with the Assistant Director of Administration, the Admissions and Events Coordinator oversees the Department of City and Regional Planning (CPLN) and the Master of Urban Spatial Analytics (MUSA) Program events and programming, and any administrative support associated with these. The specific responsibilities of the Admissions and Events Coordinator include: assisting with the department's admissions process by triaging and tracking applicants and ensuring that applications are complete, serving as the department's ambassador to interested and admitted students, developing and implementing the department's social media plan, including developing social media content and posting it on various platforms, organizing and coordinating studio travel and reviews and coordinating the Moelis Scholars Program.

Job Description

Job Responsibilities

• Work with Department Chair, Assistant Chair, and School Admissions Department on analysis and initial review of applications and supporting materials. Conduct initial triage of applicants and determine whether applications are complete or if more material is required. Coordinate student visits and serve as the direct contact with students throughout the admissions process. Develop and maintain ranked spreadsheets for accepted applicants. Maintain departmental admissions and financial aid records.
• Work with the Department Chair, MUSA Program Chair, and Assistant Director of Administration to program Orientation activities, Department Lectures, Department social events. Responsibilities include booking travel, promotion of events, scheduling of spaces, processing limited engagement fees, and ordering food.
• Develop and implement the department's social media plan, including developing social media content and posting it on various channels (e.g. Facebook and Twitter), work with students on content and updating the departmental website.
• Provide financial support to the Assistant Director of Administration and Department Chair by processing reimbursements, submitting purchase orders, tracking expenses, and booking travel for events.
• Serve as program ambassador for prospective students, assisting in visit coordination and appointment scheduling. Serve as the point person for interested students who contact the Department. Maintain departmental CRM system and provide outreach and visibility materials to departmental stakeholders and industry experts.
• Work with the Assistant Director of Administration and Studio Instructors to coordinate and plan studio travel and reviews. Includes booking airfare, ground transportation; coordinating trip registration; organizing review spaces and technology.
• Other duties and responsibilities as assigned.

Qualifications

Required

High School and 5 to 7 years of administrative experience or equivalent combination of education and experience. Computer proficiency (Windows, Word, Excel). Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills. Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters required.

Preferred

Bachelor's degree and 3 to 5 years of experience. Experience with social media. BEN Financials training in Inquiry, Requisitioner, and Journals. Proficient in Pennant systems and student records. Proficient web skills. Knowledge of University policies and procedures.

Please submit a cover letter along with your resume in order for your application to be considered for review

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Design

Pay Range

$21.15 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.