"Adventures in Medicine and Science (AIMS) Coordinator"

Under general direction, administers, and coordinates educational outreach programs to middle and high school students including scheduling, communications, fee collection, data collection, and analysis; assists in identifying, developing, and implementing new/improved curricula, programs, and technologies; develops an annual marketing plan to improve revenues and customer satisfaction; coordinates with University departments to explore opportunities for extramural financial support; manages external communication and public relations; supervises student workers. As part of a rotating group of PASE coordinators, serve as onsite manager for workshops and/or rentals which may be held in the evenings, and weekends.

ESSENTIAL JOB RESPONSIBILITIES

• Coordinates operations for all on site AIMS activities; identifies available program dates; schedules activities and handles registration and confirmations; responds to program queries; manages invoices, collects fees, and handles remittances/ deposits in accordance with University and department guidelines; schedules and confirms presenters and faculty; recruits and supervises medical school student presenters and other student workers, assists with adding to payroll & submits/approves time sheets; maintains appropriate records for activities.
• Coordinates summer workshop activities including arrangements for speakers, presenters, and counselors; handles applications, acceptances, registration and overnight arrangements; creates daily schedules; acts as overall operations manager for summer workshops.
• Evaluates feedback from students and teachers; works with staff in assessing current programs for improvements in content and presentation for all learning activities; helps identify, develop and implement new content, programs and technology for both on campus and distant learning activities.
• In collaboration with PASE management, develops and implements an annual AIMS marketing plan to improve revenues and customer satisfaction; coordinates with University departments to explore opportunities for extramural financial support; identifies potential donor candidates either independently or in collaboration with other university departments.
• Manages external communications and public relations for educational outreach in accordance with University guidelines. Responsible for Facebook and other social media accounts for both PASE Workshops and AIMS.
• Manages office supplies and copier. Monitors building access to both entrances via security camera. Work in collaboration with Event Coordinator to support PASE workshop tasks, as needed. As part of a rotating group of PASE coordinators, serve as onsite manager for workshops and/or rentals which may be held in the evenings, and weekends.
• Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of education program development and delivery
• Knowledge of new technologies with application to education
• Knowledge of purchasing, accounting and bookkeeping procedures
• Customer Service and Problem Solving Skills
• Strong interpersonal/human relations skills
• Ability to maintain confidentiality
• Verbal and written communication skills; ability to communicate with disparate audiences (teachers, students, parents, staff)
• Supervisory skills
• Ability to work with and around cadaver and animal tissue.
• Ability to organize time, projects, and details
• Ability to initiate and maintain professional relationships
• Ability to operate a personal computer and various software, including Microsoft applications
• Ability to use social media for marketing purposes

MINIMUM QUALIFICATIONS

Bachelors degree; supplemented with three (3) years of related work experience.