"Assistant, Admissions Records"

Job Summary

Reporting to the assigned department leader, this role is responsible for assisting with academic record maintenance, education verification, report generation, and graduation processing.

Primary Duties and Responsibilities

Essential Performance Requirements
• Maintains and updates student academic records in accordance with institutional policies, FERPA requirements, and established procedures
• Coordinates end-of-semester academic processing activities, including grade reporting, academic standing calculations, and related record updates
• Generates routine and ad-hoc reports from student information and reporting systems; reviewing results to ensure accuracy and appropriate follow-up actions
• Processes and fulfills education and enrollment verification requests accurately and within established timeframes

Service Excellence
• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision
• Works under the general supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High School diploma or GED and one (1) year's working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications

• Associate’s degree or higher
• At least one (1) year's working experience performing the Essential Performance Requirements in a higher education environment
• At least one (1) year’s working experience with Access for report data manipulation

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
• Skilled using computer applications and enterprise systems, including word processing, spreadsheet, and presentation software
• Ability to work effectively in a collaborative environment
• Ability to identify routine issues and escalate non-standard problems using established procedures in a fast-paced work environment
• Ability to review basic information and follow policies, procedures, and guidelines when completing assigned tasks

Physical Demands and Work Environment

Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Department: DT Admissions & Records
Campus Location: TCCD District Offices
Employee Classification: CLR - Clerical
Position Type: FT - Regular
Grant Funded: No
Compensation Details: Starting Pay - $37,900
Work Hours: Monday - Friday 8:00am - 5:00pm
Remote Eligible: This position is not eligible for remote work