Assistant Business Specialist

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $900 million annual budget.

The Business Services Directorate (BSD) has an opening for an Assistant Business Specialist position within the Business Operations Office supporting the Facilities and Operations Directorate (F&O). This individual will report to the F&O Business Manager.

As a member of the Business Services Directorate - Business Operations Office, the successful candidate is a professional that will perform a wide variety of financial functions, including departmental procurements, contract administration, departmental invoice processing, and property management tasks for the Facilities & Operations (F&O) Directorate.

Essential Duties and Responsibilities:

• Provide administrative support to the F&O Directorate.
• Provide procurement support, monitoring, tracking, and oversight for the F&O Directorate.
• Act as the central point of contact for all F&O procurements and processes.
• Provide general contract administration support to the F&O Directorate.
• Process invoices and miscellaneous payments through Accounts Payable and PeopleSoft Financials.
• Provide back-up and/or short-term support as Property Representative for the Facilities & Operations Directorate, Information Technology Division, the Human Resources Directorate, and any ad hoc property management duties that may arise.
• Participate in the development of procedural improvements and problem resolution, as needed.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a finance/business field or equivalent experience based on 2:1 (experience: college) years.
• Understanding of standard business functions and procedures (A/P, A/R, Purchase Orders, etc.).
• Prepare/route web requisitions, change orders, and contract closeout requests for commitments as requested.
• Knowledge of Microsoft Office products (Office365, Outlook, Excel, Word, PowerPoint, and Teams).
• Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.
• Exercise a high degree of initiative and professional judgment.
• Ability to establish positive working relationships at all levels.
• Ability to prioritize and effectively deal with deadlines.
• Ability to identify and resolve problems within own area of responsibility.
• Effective oral and written communication skills.
• Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
• Requires the ability to concentrate on accuracy.

Preferred Knowledge, Skills, and Abilities:

• Interest in science mission of the Laboratory.
• Knowledge of BNL policies, practices, and procedures.
• Familiarity with PeopleSoft Financials.
• Familiarity with Workday Human Resources software.
• Detailed knowledge and use of Excel and other software programs used as management tools.
• Creating and generating queries and reports.
• Experience with SharePoint.

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential.

Other Information:

• This is a hybrid position requiring 4 days onsite at BNL located in Upton, NY
• Visa Sponsorship is not available for this position

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $68,600 - $99,450 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program