"Assistant Collection Manager 1 or 2 (3-year fixed-term)"

This is a 3-year fixed-term position. Work will be conducted on-site in Stanford, California and at a nearby off-campus facility.

Stanford Libraries and the Doerr School of Sustainability Geoscience Specimen Collection are seeking a full-time Assistant Collection Manager 1 or 2 (3-year fixed-term) to perform a variety of tasks and functions in support of the long-term preservation, enhancement, and access to a significant collection of rock, mineral, fossil, and other geological specimens housed in the Doerr School of Sustainability. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About the Geoscience Specimen Collections:

The Geoscience Specimen Collections consist of hundreds of thousands of samples of rock, mineral, fossil, soil, water, and other geological samples, and associated field notes, maps, publications, and other metadata. The collections date to the founding of Stanford University and have continued to grow through the research of Stanford’s faculty, students, and staff. The collections are housed within the Doerr School of Sustainability and serve as important and irreplaceable research infrastructure that support the School’s education and research mission to advance knowledge, solutions, and impact through research and education to create a thriving, enduring future for humanity and the planet.

About the Position:

The Assistant Collection Manager 1 or 2 reports to the Geoscience Specimen Collection Curator and Manager and will work closely with the Curator and Manager, faculty, and collections staff to complete a detailed inventory and relocation of the collections into a new facility. The Assistant Collection Manager will be responsible for overseeing aspects of this work including but not limited to: packing, rehousing and relocating collections, digitizing specimen data and metadata, developing workflows and protocols, and assisting with supervision of student workers. Additionally, the Assistant Collection Manager will assist with day-to-day operations of the collection and will be integral in evaluating and preparing collections metadata for migration into a new collections database.

This position is based at Stanford University’s main campus and at a nearby off-site facility. Work will be conducted on-site Monday through Friday during standard business hours unless otherwise arranged in advance. This position is a three-year term position with the possibility of extension.

CORE DUTIES:

At the Assistant Collection Manager 1 level:

• Inventory, rehouse, organize and relocate existing collections.
• Catalog, and perform data entry into a relational database, photograph and otherwise document specimens in the collection.
• Perform quality control and cleaning of collections metadata.
• Georeference specimen locality information.
• Assist with the processing of incoming specimens and outgoing loans.
• Respond to inquiries and provide collections access and assistance to Stanford faculty, students, and visitors.
• Assist with the development, implementation, and maintenance of collections protocols and workflows.
• Assist with the design and implementation of special projects and exhibits.
• Assist with the training and supervision of student workers.
• Lead tours and/or give demonstrations/workshops on collections resources.
• Help maintain departmental files and other collections-related documentation.
• Other duties as assigned.

In addition to the above, at the Assistant Collection Manager 2 level:

• Oversee the processing of incoming specimens (acquisitions) and outgoing loans.
• Assist with database development and oversee database maintenance.
• Develop, implement, maintain and/or enhance collections protocols and workflows, and remain current in community standards and best practices.
• Train and supervise staff and students.
• Assist with generating reports.
• May perform specimen preparation and identification in an area(s) of expertise.
• May manage a unit and/or special projects within the collection.
• May assist with identification of funding programs and in developing grant

MINIMUM REQUIREMENTS

Education and Experience:

• Advanced degree in museum studies, geology, earth sciences or related field, or Bachelor’s degree in geology, earth science or related field combined with relevant experience is required.
• At Assistant Collection Manager 1 level: One or more years of experience working in geological collections or a closely related setting is required.
• At Assistant Collection Manager 2 level: Two or more years of experience working in geological collections or a closely related setting is required.

Knowledge, Skills and Abilities:

• Demonstrated working knowledge in one or more areas of the geological sciences and related field and laboratory methods.
• Demonstrated knowledge of collections management best practices.
• Basic understanding of relational databases and data cleaning methods.
• Ability to be organized with excellent attention to detail.
• Ability to work independently and collaboratively with a diverse team.
• Consistent display of strong verbal and written communication skills.
• Demonstrated ability to work cooperatively with colleagues and for faculty and students.
• Basic managerial or supervisory skills.
• Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
• Ability to read cursive handwriting.

In addition to the above, at the Assistant Collection Manager 2 level:

• Proficiency in one or more areas of the geological sciences and related field and laboratory methods.
• Proficiency with relational databases and tools for data cleaning.
• Experience managing/supervising staff, students.
• Experience developing workflows and overseeing dynamic collections-related projects.
• Evidence of professional contribution and engagement in relevant professional or academic communities.
• Consistent display of excellent verbal and written communication skills, including strong presentation skills.

PHYSICAL REQUIREMENTS*:

• Frequently sit/stand/squat, reach/work above shoulder level, climb ladders, write legibly by hand.
• Ability to handle delicate, irreplaceable materials.
• Ability to lift and/or move objects weighing 50 pounds unassisted.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his/her/their job.

WORKING CONDITIONS:

May work in confined spaces and at heights 4-10 feet; be exposed to dust, mold, radioactive minerals, and other non-biological hazards. Expected to follow all safety requirements and procedures including wearing appropriate Personal Protective Equipment (PPE) if required.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.

The expected pay range for Assistant Collection Manager 1 is $79,489 - $98,643 per annum and for Assistant Collection Manager 2 is $99,395 - $110,000. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.