"Assistant Comptroller, Accounts Payable and Financial Reporting"

Compensation

$65,529.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST on February 13, 2026.

The Office for Finance is committed to fulfilling Santa Fe Colleges (SF) mission by providing the highest quality fiscal services through excellence in customer service, integrity, accountability, and stewardship, working together to implement creative solutions and best practices in sustainability.

The Assistant Comptroller, Accounts Payable and Financial Reporting, supports the Comptroller and Chief Financial Officer (CFO) in managing financial planning, reporting, compliance, and internal controls. This position oversees complex accounting functions across multiple funds, including accounts payable (AP), expense reporting, and audit activities, ensuring accuracy and adherence to regulations. The Assistant Comptroller also provides financial analysis, strengthens internal controls, and recommends process improvements based on data-driven insights to enhance the efficiency and integrity of the office.

Job Description

Responsibilities and Duties Include:

• Supports the Comptroller and CFO in financial planning, reporting, compliance and internal control management by providing expert analysis, recommendations, and technical guidance.
• Oversees and performs complex accounting and financial transactions across multiple funds which requires processing and analyzing transactions and resolving accounting discrepancies and irregularities to ensure the accuracy, timeliness, and integrity of accounting records.
• Prepares, reviews, and analyzes a variety of financial reports and statements, including fiscal analyses, compliance reports, and ad hoc reports, and collects financial information to develop recommendations that ensure efficient resource utilization and data-driven decision-making.
• Compiles and analyzes financial data for ad hoc reporting and special projects, delivering insights and recommendations that support leadership decisions.
• Analyzes, reviews, and reconciles general ledger accounts and financial programs on a monthly, quarterly, and annual basis; investigates and resolves any variances and/or discrepancies.
• Performs internal audits across multiple functions to ensure compliance with applicable laws, regulations, and college policies, and provides documentation and accounting support for external audits.
• Evaluates and recommends improvements to accounting practices, internal controls, and procedures and assists with their implementation, supporting process improvements and efficiencies in Workday.
• Manages and supervises the AP and expense reporting functions, including oversight of invoice processing, payment approvals, account reconciliations, and team performance, while reviewing transactions for accuracy, proper accounting coding, and compliance.
• Provides training and ongoing support for AP, travel, and expense reporting functions, and identifies common errors or process efficiencies to implement preventative measures and support staff.
• Leads the P-Card and Travel Reimbursement programs, ensuring accurate and timely processing while collaborating with other departments to resolve discrepancies and maintain compliance with college policies.
• Interprets and communicates accounting policies, financial procedures, and regulatory requirements to internal and external stakeholders, exercising professional judgment and maintaining the integrity of financial data.
• Provides service to the college through participation in events, committees, and other college activities.
• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
• Provides service excellence through courteous, informed, accessible, and professional engagement.
• Performs other duties as assigned.

QUALIFICATIONS

Required:

A bachelors degree in business, accounting, finance, or a related field with four (4) years of professional experience in accounting, finance, or related areas. A combination of related education and experience equal to eight (8) years may be considered.

Additional Requirements:

A criminal background check will be conducted.

Preferred:

CPA licensure. Prior experience in a higher education setting, as well as with Workday.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.
• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
• Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader.  Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
• Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
• Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Results Orientation – proven ability to set and exceed established targets.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Detail Oriented - Proven accuracy and attention to detail.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.