Assistant Director of Equipment Services

Job Description

Assistant Director of Equipment Services
Seattle University

FLSA Status: Nonexempt
Months Per Year: 12
Hours Per Week: 37.5
Employment Status: Full-Time
Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Seattle University Athletics seeks a student-centered professional to serve as Director of Equipment Services. This position is responsible for managing all aspects of athletics apparel and equipment, for the NCAA Division I sport programs. Exercising sound budget management and multi-year forecasting, the Director will oversee equipment room operations, manage vendor and apparel contract relationships, coordinate laundry services, and supervise student equipment managers, This role requires a collaborative administrator who thrives in a demanding, fast-paced environment and demonstrates a genuine commitment to the student athlete experience and the Jesuit mission of Seattle University.

Essential Functions

Equipment & Gear Management:

• Place orders, Manage the issuance, maintenance, and upkeep of equipment and gear for all varsity sport programs.
• Provide student athletes with necessary equipment and gear required for practice and competition in a timely, organized, and equitable manner.
• Manage game-day equipment logistics for home competitions and support away travel needs in coordination with coaching staffs.
• Ensure compliance with all NCAA, West Coast Conference, and institutional regulations governing equipment, uniforms, and apparel permissibility.

Equipment Room Operations:

• Manage the daily operations of the equipment room, ensuring it is clean, efficient, and well-organized.
• Establish and enforce protocols for equipment intake, storage, distribution, and disposal across all sport programs.
• Serve as the primary point of contact for all equipment and uniform needs for coaching staffs, student-athletes, and sport administrators.
• Ensure equitable access to equipment and apparel across men's and women's sport programs consistent with Title IX standards.

Budget Oversight & Fiscal Management:

• Manage the equipment and apparel operating budget across all sport programs, ensuring compliant and equitable allocation.
• Prepare and present annual budget proposals, including itemized forecasts for uniforms, equipment replacement, and laundry operations.
• Monitor expenditures, process purchase orders, reconcile invoices, and maintain accurate financial records in coordination with the Athletics Business Office.
• Work collaboratively with sport administrators to align program-level equipment requests with available funding.

Inventory Control & Forecasting:

• Implement and maintain a comprehensive inventory control system to ensure accurate recording of all purchases, repairs, maintenance, and disposal of athletic equipment and gear.
• Inventory athletic gear seasonally and manage annual collection from student athletes; generate final inventory reports for coaches and report lost items and applicable charges to the Associate Athletic Director.
• Prepare annual equipment needs assessments and develop multi-year lifecycle replacement projections for each sport program.
• Provide data-informed recommendations on equipment purchases, surplus disposal, and capital planning.
• Manage equipment surplus processes, including brand transition logistics (e.g., institutional apparel vendor changes) as directed.

Laundry Services:

• Direct laundry services for all sport programs.
• Distribute clean laundry to student athletes, staff, and coaches; ensure team laundry is completed to the correct specifications and health standards daily.
• Establish scheduling protocols that meet the practice and competition needs of all programs.
• Manage laundry facility equipment maintenance schedules and coordinate repairs with Facilities as needed.

Apparel Vendor & Contract Management:

• Serve as the departmental liaison for institutional athletic apparel and equipment contracts, including all vendor relationships.
• Manage annual apparel ordering cycles in coordination with head coaches, sport administrators, and the Associate Athletic Director; ensure accurate and timely submission of orders.
• Track order fulfillment and resolve discrepancies with vendor representatives in a timely manner.
• Monitor and enforce contract compliance, including brand standards, product allocation, and institutional use policies.
• Identify cost-saving opportunities that support the student-athlete experience.

Student Manager Program:

• Recruit, hire, train, schedule, and supervise student equipment managers across multiple sport programs.
• Coordinate student manager assignments with coaching staffs to ensure adequate coverage for practices, competitions, and travel.
• Provide regular performance feedback and ensure students are engaged in a meaningful co-curricular experience consistent with the university's Jesuit educational mission.

Departmental Collaboration & Other Duties:

• Collaborate with sport administrators, coaches, the Business Office, and campus Facilities on equipment-related planning and logistics.
• Support departmental initiatives and special events as directed by the Associate Athletic Director or Athletic Director.
• Maintain working knowledge of NCAA rules pertaining to equipment, apparel, and student-athlete benefits.
• Perform other duties as assigned by the Associate Athletic Director.

Qualifications

• Bachelor's degree from an accredited institution required;
• Minimum of two (2) years of experience in collegiate or professional athletics equipment management or equivalent experience required; Division I experience strongly preferred.
• Current Athletic Equipment Managers Association (AEMA) certification, or successful acquisition of certification within 12 months from date of hire.
• Demonstrated experience managing budgets and conducting equipment forecasting across multiple sport programs.
• Experience with institutional apparel vendor contracts and multi-sport ordering processes preferred.

Required Skills:

• Strong interpersonal skills; ability to work and communicate effectively with a broad spectrum of individuals across the department, institution, and external partners.
• Professional and effective verbal and written communication skills; ability to present plans, articulate priorities, and interact clearly with coaches, administrators, student-athletes, and vendors.
• Excellent organizational and planning skills; ability to manage and prioritize multiple assignments simultaneously with competing timelines.
• Effective supervisory and management skills; demonstrated ability to lead student staff, foster cooperation, and adapt communication style to meet the needs of a diverse team.
• Ability to work effectively both independently and collaboratively; must be self-directed, motivated, and capable of exercising sound independent judgment.
• Strong problem-solving ability; capable of demonstrating good judgment and logical decision-making under pressure.
• Ability to adapt to shifting priorities, demands, and timelines; flexible and responsive in a high-volume, dynamic environment.
• Proficiency with Microsoft Office Suite required; experience with inventory management software preferred.

Preferred Qualifications:

• Experience supporting 10 or more sport programs simultaneously at the Division I level.
• Familiarity with institutional contract structures.
• Experience managing laundry facility operations in collegiate athletics setting.
• Demonstrated commitment to the Jesuit mission of education and service.

Working Conditions:

This position requires regular evening and weekend availability in support of athletic competitions and department operations. The Director will work in an equipment room environment that includes sustained physical activity, including standing for extended periods and exposure to cleaning chemicals and laundry equipment.
Physical requirements include the ability to lift a minimum of 50 lbs. for a minimum distance of 15 feet, lift overhead, and work at or below waist level. The employee must be capable of balancing, kneeling, bending/stooping, pushing/pulling, climbing ladders and stairs, reaching above shoulder height, crouching, squatting, and performing repetitive motion using computer equipment.
The position requires responsiveness to communications-including text messages and phone calls-outside of regular business hours when necessary. Occasional travel may be required. This position operates within the guidelines of the NCAA Division I rulebook, Seattle University Athletics policies, and the West Coast Conference.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $53,000 - $58,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/