"Assistant Sponsored Programs Analyst"

Job Description Summary

The Assistant Sponsored Programs Analyst counsels, advises, and assists faculty and staff with subrecipient proposal, award, and post-award processes for externally funded projects.

Essential Duties & Responsibilities (other duties may be assigned)

1. Coordinate the review, processing, and submission of subrecipient paperwork.
2. Counsel, advise and assist faculty and staff with subrecipient proposal paperwork, which includes reviewing documents for conformance with sponsor and University guidelines.
3. Review and interpret applicable federal, state, agency, and University policies and guidelines for proposal submissions and subaward agreement negotiations.
4. Provide pro-active and problem-solving guidance and support to faculty and staff related to proposals and subaward agreements.
5. Process subaward transactions including budget modifications, time extensions and closeouts.
6. Provide support for subaward processes including subrecipient single audit review, subrecipient debarment checks, federal reporting related to subawards, and the subaward closeout process.
7. Draft, compose and edit legal correspondence related to proposals and subaward agreements.
8. Contribute and/or lead in the identification, establishment, review and improvement of pre- and post-award policies and procedures for sponsored programs.
9. Participate in the creation and presentation of workshops, seminars, and on-demand tutorials to educate others in sponsored program administration.
10. Participate in special projects and other assigned duties to further the department’s goals and objectives.
11. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
12. Apply safety-related knowledge, skills, and practices to everyday work.
13. Supervisory Responsibilities: Functional supervision may be exercised over staff and/or students.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree in a relative field, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• Experience using personal computers and basic software packages including advanced features of word processing, spreadsheet/database, and Adobe Acrobat software.

Desirable Education and/or Experience

• Relative experience working in a higher education environment.
• Experience developing and preparing bid/proposal budgets.
• Experience negotiating agreements.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal, customer service and oral/written communication skills.
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines.
• Demonstrated ability to work with accuracy, precision, and attention to detail.
• Demonstrated ability to work in a high volume and deadline-oriented work environment.
• Demonstrated ability to work independently and take the initiative to solve problems.
• Demonstrated ability to work effectively as part of a team.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated understanding of contract language and/or knowledge of business law.
• Familiarity with electronic research administration systems.
• Familiarity with federal guidelines related to grant and contract administration.

Work Environment and/or Physical Demands

The noise level in the work environment is usually low to moderate.

Additional Details

• Posted: 03-Mar-25
• Location: MI
• Type: Full-time
• Categories: Financial, Staff/Administrative
• Internal Number: 23050
• Full-Time Equivalent (FTE) %: 1.00
• FLSA Status: Exempt
• Pay Rate/Salary: Negotiable Based on Experience
• Title of Position Supervisor: Sponsored Programs Analyst
• Posting Type: Internal and External
• Dependent on Funding: No

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.