"Assistant to the Vice President for Academic Affairs (Academic Affairs Division)"

Company Description:

Please click here to learn more about SUNY Broome.

Job Description:

SUNY Broome Community College is seeking a highly organized and dependable Administrative Assistant to the Vice President for Academic Affairs (VPAA).

The Administrative Assistant supports daily operations across fifteen (15) to twenty (20) departments, including the Library, Information Technology Services (ITS), Institutional Effectiveness (IE), Student Support services (Advising, LAD, ARO, Success Coaching), Admissions, Registrar, Workforce Development, and Marketing & Communications (MarCom). This role requires sound judgment, attention to detail, and the ability to manage multiple responsibilities while handling confidential information. This is an in-person position, with a standard Monday through Friday schedule.

Responsibilities include, but are not limited to:

• Provide administrative support to the Academic Affairs Division, including calendar management, meeting coordination, and correspondence.
• Manage scheduling, appointments, and events for the VPAA.
• Coordinate travel arrangements and reimbursement submissions for the VPAA/CAO and the Admissions team.
• Collect and organize materials related to budgets, policies, procedures, and regulations for weekly Academic Leadership meetings. Assisting with agendas and presentations.
• Assist with the development and ongoing monitoring of the Academic Affairs Division budget, including Perkins-related expenditures.
• Process purchasing and requisitions for the VPAA and the MarCom office, including Fast Forward initiatives.
• Manage contracts for distance learning reimbursements.
• Track and manage clinical affiliation agreements to ensure timely completion and renewal.
• Maintain records related to department chair release time, Fast Forward agreements, and others as directed.
• Maintain department chair lists.
• Prepare Academic Affairs materials for Board of Trustees packets, including faculty appointments, promotions, sabbaticals, and other items as directed.
• Assist with the preparation of institutional reports such as the Strategic Enrollment Plan and Academic Master Plan.
• Enter program goals and results into the college's assessment software.
• Maintain curriculum committee documentation and ensure proper routing and recording of curricular actions.
• Respond to student inquiries and provide general Academic Affairs information.
• Follow up on requests from deans, chairs, faculty, and staff regarding SUNY Broome, SUNY System, and New York State Education Department policies and procedures.
• Support programs and activities as directed by the VPAA.

Requirements:

• Bachelor's degree and one (1) year of office or administrative experience; OR
• Associate's degree and three (3) years of office or administrative experience.
• Must be eligible to work in the United States without a visa sponsorship.

Required Skills and Abilities:

• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and manage competing priorities.
• Professional demeanor and ability to represent the College positively.
• Strong organizational skills with close attention to detail.
• Familiarity with budgetary processes.
• Ability to maintain confidentiality.
• Ability to interpret and apply policies and procedures in a higher education setting.

Additional Information:

The minimum annual salary for this position is $57,948. Salary offer will be based on the candidate's qualifications and experience.

Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check.

Affirmative Action/Equal Opportunity Employer.

To learn more about SUNY Broome's employee benefits please click here.

Application Instructions:

For best consideration, application materials must be received no later than Friday, January 30, 2026.

SUNY Broome will continue to review and consider applications until this position is filled.

Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to:

Apply Online