"Executive Assistant ? Academic Operations (FT)"

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and diverse workforce—our most valuable asset.

At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses—the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away—MCCC offers the benefits of a robust institution with the close-knit feel of a true community.

In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents—making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us—both personally and professionally.

JOB DUTIES

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

• Manages and keeps various electronic appointment calendars up to date, each featuring detailed profiles for every appointment.
• Assist with Academic Programming, Projects, planning, and implementation including details and logistics.
• Participates and supports programming and events, welcome week, convocation and faculty trainings
• Collaborate with academic divisions, faculty and staff to coordinate academic operations.
• Generates, organizes and designs excel sheets, runs reports and PowerPoint presentations.
• Creates excel spreadsheets using formulas, and diversified use of Microsoft suite and the ability to leverage technology.
• Schedules and hosts meetings in person and through electronic systems including but not limited to Skype, Zoom, and Microsoft Teams
• Generates, edits, and proofreads call reports and letters; processes them into mail, files, Outlook and One-Drive
• Assist with student cohort programs such as Honors, Educational Equity and Academic Support
• All other duties as assigned

ADA AND OTHER REQUIREMENTS

Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions.

Sedentary Work:Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Please note that assigned tasks and responsibilities span both campuses for all MCCC positions.

MINIMUM QUALIFICATIONS

• Associates Degree in related field from an accredited educational institution and or combined experience
• Has experience as working in a high-paced environment and can multitask
• Has a valid driver's license and access to transportation
• Mastery of M.S. Word suite (excel, word, PowerPoint etc.) and ability to learn and apply the use of technology

PREFERRED QUALIFICATIONS

• Baccalaureate's Degree in related field required from an accredited educational institution
• At least three to five (3-5) years of experience as an executive assistant and/or project manager

KNOWLEDGE, SKILLS & ABILITIES

• Must know how to manage competing priorities in a fast-paced environment
• Manage projects and meet deadlines.
• Strong written and oral communication
• Working knowledge of higher education and the needs of diverse populations of students
• Mastery of M.S. Word suite (excel, word, PowerPoint etc.. ) and ability to learn and apply the use of technology
• Has the ability to meet with, solicit the cooperation of, and deal professionally and effectively with a variety of constituent groups.
• Has highly developed judgment and skill in maintaining confidentiality and differentiating staff level roles and responsibilities
• Has ability to organize time effectively, establish priorities, and manage a large number of tasks and deadlines simultaneously
• Ability to interact with others in a way that gives them confidence in one's intentions and those of the organization.
• Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships.
• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Creating a good first impression, commanding attention and respect, showing an air of confidence.
• Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.